Administrative Assistant

European Commission's Directorate-General for European Civil Protection and Humanitarian Aid Operations

Bogotá Colombia

Minimum requirements:

Education: High school diploma. A relevant first level university degree will be an advantage.

Knowledge and Experience:

Minimum of 3 years of relevant working experience; previous experience in an embassy, government institution or international organisation is an advantage.

Excellent drafting skills and ability to prepare official letters (i.e. protocol issues, to get visas, customs clearance, etc.).

Good communication skills and ability to work in a multicultural environment.

Capacity to work in a multitasking position.

Excellent command of office software package (MS Word, Excel, Power Point, Internet explorer, Outlook)

Knowledge and/ or previous experience in accounting/ HR support will be an advantage.

Languages: Excellent command of Spanish.

Basic-intermediate level of English.

Job description: The incumbent serves as support on administrative and finance issues and ensures receptionist functions in the Office.

This position is open to nationals and other residents of Colombia with valid work and residence permits. The contract is initially for one year with the possibility of renewal subject to a 2 months’ probationary period.

DG ECHO applies a policy of equal opportunities. Our recruitment policy is based on respect for diversity, maintaining the gender balance, as well as the balance between professional and private life, and support for training and development opportunities.

The National Staff members observe the NS Code of Conduct as published onhttps://civil-protection-humanitarian-aid.ec.europa.eu/system/files/2019-09/code_of_conduct_for_national_staff.pdf

As an indication, the monthly basic salary is on average approximately COP 3 776 470 which corresponds to 5 years relevant work experience. The salary will be adapted according to the exact duration of relevant professional experience supported by a work certificate i.e. with 10 years of work experience the basic salary could be COP 4 256 057. In addition to this, the employee will also receive an allowance as a complement for disability/retirement.

Contracts will be ruled under the Colombian´s labour legislation.

How to apply

How to apply, interested candidates should send:

  • a cover letter (maximum of 1 page) setting out the candidate’s motivation and suitability for the position.
  • a detailed Curriculum Vitae in English in the Europass CV Template only which can be found athttp://www.europass.cedefop.europa.eu;
  • academic and employment certificates
  • name, position, and contact number/details (telephone, e-mail) of three references, one of them being from the last employer.
  • a copy of the valid work and residence permit to live and work in Colombia (for non-Colombian candidates).

To the e-mail address [email protected] with the subject “ECHO-VACANCY AA BOG”. Applications must be received no later than April 21st, 2024.

Any processing of your personal data will be done in accordance with the applicable EU legislation (Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices, and agencies and on the free movement of such data. The privacy statement can be found on ECHO website https://ec.europa.eu/echo/system/files/2020-01/privacy_statement_recruitment_ns_final_version.pdf

Only shortlisted candidates will be contacted. NO INFORMATION WILL BE GIVEN BY PHONE. Any form of canvassing, soliciting, or influencing will be treated as disqualification.


Deadline: 22-Apr-24