Awards Officer (Gaza)

Save the Children

***Due to the urgency to fill this role, applications will be reviewed on a rolling basis. Kindly note that the position might be filled before the vacancy announcement is closed; therefore, early applications are encouraged.***

***This role will be contingent upon securing available funds, and we might use this vacancy to fill more than one post.***

The Opportunity – Gaza Awards Officer

Post location: Gaza Field Office – Rafah and subject to change based on SC priorities and response in Gaza.

Contract Duration and Level of Effort: until 31st December 2024, with a possibility of extension based on available funds.

ROLE PURPOSE:

The Award Officer at Save the Children in Gaza will work closely with the Award Manager to provide administrative and operational support for the effective management of donor-funded projects. You will assist in coordinating project activities, compiling reports, and ensuring compliance with donor requirements. This role requires strong organizational skills, attention to detail, and the ability to work collaboratively in a fast-paced environment.

SCOPE OF ROLE:

Reports to: Gaza Awards Manager

Staff reporting to this post: N/A

KEY AREAS OF ACCOUNTABILITIES:

Administrative Support:

  • Assist the Award Manager in coordinating project meetings, workshops, and other events.
  • Schedule appointments, arrange travel logistics, and prepare meeting materials as needed.
  • Maintain electronic and hard-copy filing systems for project documentation and correspondence.

Reporting and Documentation:

  • Compile and organize data for project reports, including narrative updates, financial reports, and other documentation.
  • Assist in the preparation and submission of timely and accurate reports to donors and other stakeholders.
  • Ensure proper documentation of project activities, including meeting minutes, action points, and follow-up tasks.

Communication and Coordination:

  • Serve as a liaison between project teams, partners, and stakeholders, facilitating communication and information-sharing.
  • Maintain regular contact with project staff and partners to collect updates, address inquiries, and provide support as needed.
  • Coordinate with internal departments, such as finance and logistics, to ensure smooth implementation of project activities.

Compliance Monitoring:

  • Support the Award Manager in monitoring compliance with donor regulations, project agreements, and reporting requirements.
  • Assist in tracking project expenditures, budgets, and financial documentation to ensure accuracy and completeness.
  • Alert the Award Manager to any potential compliance issues or challenges in a timely manner.

Capacity Building and Training:

  • Participate in training sessions and capacity-building activities to enhance knowledge of award management processes, donor compliance, and reporting requirements.
  • Provide support and guidance to project staff and partners on administrative procedures and documentation standards.

Partner Agreements Check:

  • Conduct quality checks on project reports, documentation, and data to ensure accuracy and consistency for partners agreements.
  • Assist in maintaining quality standards for project deliverables and outputs in accordance with donor expectations.

In order to be successful, you will bring/have:

QUALIFICATIONS, EXPERIENCE AND SKILLS

ESSENTIAL:

  • Bachelor’s degree in International Development, Business Administration, Finance, or a related field.
  • 3+ years of previous experience in administrative support, project coordination, or grants management, preferably in the nonprofit sector or international development context.
  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Excellent attention to detail and accuracy in data entry, documentation, and report preparation.
  • Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
  • Effective communication and interpersonal skills, with the ability to work collaboratively with diverse stakeholders.
  • Ability to work independently with minimal supervision and as part of a team.
  • Commitment to Save the Children’s mission and values, with a passion for improving the lives of children and families in Gaza through effective project support and coordination.
  • Language proficiency in Arabic and English.

DESIRABLE:

  • Experience of working with NGO
  • Experience in emergency response

We offer a competitive package in the context of the sector. This role is offered on the basis of national terms and conditions. Application will be reviewed and selected on a rolling basis.

Save the Children promotes a diverse and inclusive work environment, women and people with different abilities are strongly encouraged to apply.

The Organisation

Save the Children works in development and humanitarian contexts with children and partners to help families, communities, and governments identify and use innovations to ensure all children survive, learn and are protected.

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

How to apply

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at Awards Officer.

If you’re unable to apply through the website, please submit your full application through email [email protected]

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.


Deadline: 10 Apr 2024