HIV Programme Analyst

UNDP Careers

Job Description

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

As of January 2011, as per decision of the Country Multi-sectoral Coordination Committee (CMCC) and the Global Fund to Fight AIDS, TB and Malaria (GF), the United Nations Development Programme in Kyrgyzstan has become Principal Recipient (PR) of several Global Fund grants.

A Grants Implementation Unit was established in UNDP which is responsible for implementation of all GF grants in Kyrgyzstan for which UNDP is the Principal Recipient. The Unit includes various programme, procurement, finance and M&E staff.

The initial assignment is for 6 months subject to further extension based on performance evaluation and budget availability. The Prgramme Analyst promotes a client, quality and results-oriented approach. The key results have an impact on the overall effectiveness of the project, both in the carrying out the HIV related programme activities and in the overall success of the project’s implementation.

Duties And Responsibilities

Ensuring effective implementation and coordination of programme activities within the HIV grant component focusing on:

  • Ensuring timely and quality implementation of programme activities within approved work plan and budget in accordance with the workload distribution between the programme staff;
  • Leading negotiations with sub-recipients (SRs) under her/his area of responsibility on budget and work plans; ensuring timely signing of agreements with sub-recipients; oversees implementation and monitors progress; ensures timely submission of sub-recipient reports; verifies reports and approves payments; ensure timely and quality implementation of projects vis-à-vis approved plans and contracts implementation.
  • Providing of recommendations for more efficient utilization of grants funds and proposing additional activities/additional procurement to be implemented within achieved efficiency gains;
  • Working closely with national implementing partners and providing capacity development support; Actively looking for new partnerships; Conducting capacity assessment of new implementing partners;
  • Providing and/or reviewing specifications for procurement of various health and non-health items and products to procurement team ;
  • Providing criteria for SR selection process;
  • Monitoring stocks at the end users and in a timely manner requesting additional procurement;
  • Conducting inventory of stocks of health products at SR level on, at least, quarterly basis;
  • Actively collaborating with national and international partners on the issues related to programme implementation;
  • Together with the HIV M&E specialist defining criteria for evaluating the work of the sub- recipients of the grant under her/his area of responsibility;
  • In collaboration with the Finance Specialist, monitoring of expenditures by sub-recipients under her/his portfolio and timely providing recommendation for redistribution of funds.
  • Organizing regular meetings, round tables and workshops for sub-recipients, as per programme needs;
  • Conducting regular visits to SRs under her/his area of responsibility to monitor, assessing and supervising activities; Preparing reports and providing recommendations to SRs for potential improvements in programme implementation;
  • Contributes to preparation of reports, disbursement requests to the Global Fund, monthly bulletin and other reports and informational materials on programme as per programme needs;
  • Leading the development of information materials for target groups of the programme;
  • Performs other duties within the scope of responsibilities as required by the Deputy Programme Manager/HIV and TB Programme Coordinator and the Programme Manager.

Ensuring facilitation of knowledge building and knowledge sharing in the area of monitoring and evaluation, focusing on:

  • Identifying and formulating lessons learned and documenting best practices from programme implementation to be integrated into project reports;
  • Supporting the design and delivery of programme related trainings and/or capacity building to personnel of MoH, other SRs, and implementing partners involved in the implementation of GF grants;
  • Advising on introduction of innovative work approaches to HIV prevention in Kyrgyzstan; Participating in external supervision and evaluation missions of the GF and other agencies and providing inputs as required.

Competencies

Core Competencies

  • Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
  • Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
  • Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
  • Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
  • Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
  • Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
  • Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical Competencies

  • Monitoring
    • Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results
  • Customer Satisfaction/Client Management
    • Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs.
    • Provide inputs to the development of customer service strategy.
    • Look for ways to add value beyond clients’ immediate requests.
    • Ability to anticipate client’s upcoming needs and concerns.
  • Entrepreneurial Thinking
    • Ability to create clarity around UNDP value proposition to beneficiaries and partners and to develop service offers responding to client needs based on UNDP’s organizational priorities and mandate
  • Multi-stakeholder engagement and funding
    • Knowledge and ability to forge multi-stakeholder partnerships and remove any obstacles to resource mobilization and multi-stakeholder funding platforms
  • Communication
    • Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose сommunication methods depending on the audience.
    • Ability to manage communications internally and externally, through media, social media and other appropriate channels
  • Integration within the UN
    • Ability to identity, and integrate capacity and assets of the UN system, and engage in joint work; knowledge of the UN System and ability to apply this knowledge to strategic and/or practical situations
  • Operations Management
    • Ability to effectively plan, organize, and oversee the Organization’s business processes in order to convert its assets into the best results in the most efficient manner.
    • Knowledge of relevant concepts and mechanisms.

Education

Required Skills and Experience

  • Master’s degree or equivalent in medicine, health, social sciences, business, public administration or relevant related field is required.
  • Bachelor’s degree in combination with an additional two years of qualifying experience will be given due consideration in lieu of Master’s degree.

Experience

  • Up to 2 years (with Master’s degree) or minimum 2 years (with Bachelor’s degree) of relevant experience at the national or international level in health, programme and/or project management is required.

Required Skills

  • Experience in using computers and office software packages such as (MS Word, Excel, and PowerPoint) and web-based management systems is essential.

Desired Skills

  • Good knowledge understanding and experience of modern approaches to HIV prevention is desired
  • Experience in working with vulnerable groups is a strong asset;
  • Experience in developing of technical terms of reference for procurement and calculation of health products is a strong asset;
  • Experience/Knowledge of UNDP and/or Global Fund work policies and procedures is a strong asset.

Languages

  • Fluency in English and Russian (written and spoken) language;
  • Knowledge of Kyrgyz language is an asset.

Disclaimer

Applicant Information About UNDP Rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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