Invitation for Bids – Women’s Groups Business Skills Trainer/Facilitator

  • Contract
  • South Sudan
  • TBD USD / Year

Samaritan's Purse

Invitation for Bids – Women’s Groups Business Skills Trainer/Facilitator

Terms of Reference (TOR) for Trainer/Facilitator

Proposed Start Date: April 1, 2024 Location: Unity State Region, South Sudan

A. Background

South Sudan’s Unity State experienced heavy, open conflict between the central government of Sudan and the Sudan People’s Liberation Movement/Army-North (SPLM/A-N) from 2011 to 2016. The 2011 conflict gave way to a humanitarian crisis with large-scale internal displacement within Unity State, South Sudan. Since 2012, Samaritan’s Purse has provided emergency agricultural support in the program area, aimed at helping households cope with conflict-related disruptions to their agricultural livelihoods and at improving household food security. To date, the program has provided support through the General Seed Distribution (GSD) program which has provided seeds, tools and training to farmers, as well as livelihood options including livestock restocking, and women’s and tailoring groups, among others.

Samaritan’s Purse is supporting 20 women’s groups with five members each (100 total) with medium-scale groundnut/sesame electric grinding machines to scale up their businesses. This will enable the women to accrue increased income, and contribute to the development of the local markets in the region. The groups are currently involved in the petty business of selling groundnut paste in the local markets. The purpose of the trainings is to build the capacity of 100 women in business skills.

B. Training Purpose and Objectives

The purpose of the consultancy is to equip the selected women’s groups with business skills that will enable them to sustainably manage the grinding machines and accrued income flows and work independently.

Specific Objectives Include:

  • To impart skills to targeted participants in the commercial business mindset, record keeping, enterprise budgeting, and marketing.
  • To help women’s groups learn and improve their business knowledge, attitude and skills.
  • To equip the women’s groups in the management of small-scale business groups, group dynamics, general investment and customer management for a viable business.
  • To equip the women’s groups to understand how to accumulate profits and savings, engage in borrowing and share profits.

C. Training Points, Scope of Work

The training content should include but not be limited to the following outline points.

Module 1: Village Savings and Loan Associations (VSLAs).

The training modules or materials should cover the following:

  1. What are VSLAs?
  2. Introduction to the VSLA methodology.
  3. Groups, leadership, and elections.
  4. Development of a VSLA constitution.
  5. First savings meeting, first loan meeting, first loan repayment meeting and share out/action-audit.
  6. Election procedures, constitution framework, VSLA kit.
  7. Use of passbooks, calculating a service charge, and what to do if the loan is paid back early or late.

Module 2: Selection, Planning, and Management of Income-Generating Activities (IGAs).

  1. How to select an IGA?
  2. Identifying suitable IGAs from a group of alternatives.
  3. Marketing of the IGA(s) products, operation of the IGA(s) and different capital sources.
  4. Sustaining an IGA, does it make losses or profits?

D. Methodology and Work Plan

The business consultant or trainer is expected to articulate a comprehensive approach for orchestrating the training sessions, tools and methodologies suitable for women’s groups’ learning. This involves integrating interactive methods to elevate the overall learning experience, particularly tailored to the group needs of the participating women. It should be noted that the participants may not have a high school education, and the few learned individuals speak and write Arabic.

The training will take a maximum of 20 days, including the submission of the training report. As such, prior to commencing, the consultant will be required to submit a training manual for review and approval.

Ideal start date for training: April 1, 2024

E. Stakeholder Engagement

In addition to the women (group) beneficiaries, the training will be attended by various stakeholders including but not limited to; the Secretariat of Agriculture (SoA), the Secretariat for Production, and the business community.

F. Expected Deliverables

Training Content Outline: The consultant/trainer is expected to provide a detailed outline of the training content (outlined in Section C above), ensuring its direct relevance to practical skills development for the participants.

Interactive Training Materials: The consultant is to develop and supply engaging training materials that cater to the learning preferences of women’s group participants, promoting interactive learning experiences and mechanisms to measure the effectiveness of the training such as pre/post-tests.

G. Evaluation Budget and Proposed Payment Schedule

Applicants will be required to submit a proposal including a detailed budget, specifying the number of days and the rate per day. The budget will be reviewed as part of the approval process. Upon selection and approval of the consultant, Samaritan’s Purse will cover the cost of international airfare, in-country accommodation and meals, and in-country travel for a maximum of 20 working days, inclusive of the first travel date to South Sudan and the time for the submission of the final report. This is estimated based on deliverables under this TOR and previous experience working with consultants. The number of days, however, may be negotiated based on the number of days the consultants estimate to complete this assignment.

The proposed payment schedule details are as follows:

  • 10% upon signing the contract and agreed plan of operations.
  • 15% upon approval of training content and materials.
  • 75% upon submitting the final training report and any other deliverables.

H. Data Ownership and Confidentiality

All intellectual property produced as part of this training service will be owned by Samaritan’s Purse. All documents passed to the consultant remain the property of Samaritan’s Purse and are required to be considered strictly confidential. The documents will not be shared with a third party without the prior agreement and authorization of Samaritan’s Purse. The consultant will not be allowed, without prior authorization in writing, to present any of the results as his or her work or to make use of the training results for private publication purposes or otherwise.

I. Consultant Profile

  • Minimum of a university degree in microfinance, entrepreneurship, agriculture extension, agribusiness, agriculture economics, development studies or other related subject area.
  • Prior experience and/or training in conducting business training for women is strongly preferred.
  • Verbal fluency and written proficiency in English is a must (fluency in Arabic is not a requirement, as Samaritan’s Purse will facilitate translation services if needed).
  • Contextual awareness of the region to guide the training manual design will be an added advantage.
  • Business training institutes or colleges highly encouraged to apply

How to apply

Samaritan’s Purse is a nondenominational evangelical Christian organization providing spiritual and physical aid to hurting people around the world. Since 1970, Samaritan’s Purse has helped meet needs of people who are victims of war, poverty, natural disasters, disease, and famine with the purpose of sharing God’s love through His Son, Jesus Christ. The organization serves the Church worldwide to promote the Gospel of the Lord Jesus Christ

Samaritan’s Purse International Relief in South Sudan is inviting submissions of tenders for a contract to provide the following services in Unity State Region, South Sudan:

  • Women’s Groups Business Skills Trainer/Facilitator

Detailed technical specifications are included within the tender documents and TORs attached.

Please address any questions to [email protected], copying [email protected] and [email protected] on or before March 19, 2024.

Complete tender documents addressed to the Procurement Committee – Samaritan’s Purse South Sudan – should be submitted via email to [email protected] quoting the Tender Reference Number and Category Name in the email subject line.

Complete tender documents can also be delivered in sealed envelopes and dropped in the Tender box at the office of Samaritan’s Purse International Relief in South Sudan. Your complete tender must be received on or before March 19, 2024 at 5:00 PM, Central African Time. Late bids will not be considered.

Samaritan’s Purse South Sudan does not bind itself to award the tender to the lowest bidder and reserves the right to accept the whole or part of this tender.

REQUEST FOR QUOTE Date: 12th March, 2024

Deadline for submission of Quotation is 19th March, 2024 @ 5:00 PM CAT

Samaritan’s Purse

Juba, South Sudan, Hai Cinema next to

Quality Hotel, Old Juba Town Road.

Samaritan’s Purse wishes to contract a legally recognized service provider (company) to supply various Business Capacity Training/Facilitation Services.

Reference number: LPR11-23-049JBA-T1 2024 Business Capacity Training

If you are interested in bidding for this tender, please submit your competitive quotation by

  • Email to: [email protected] subject line LPR11-23-049JBA-T1-2024 Business Capacity Training
  • Or by Hand delivery to Samaritan’s Purse Juba office in sealed enveloped clearly marked: LPR11-23-049JBA-T1-2024 Business Capacity Training Attention to: ER Operations Manager

If the correct reference number is not included in the subject line of the email or on the envelope the quote will be subjected to rejection. Do NOT copy (Cc) anyone when submitting your email bid.

Samaritan’s Purse seeks applicants who are qualified to provide any of the three distinct services as outlined below. One applicant will be selected for each service. Applicants should be qualified to provide at least one of the services below, but need not be qualified to provide more than one. Please consult the TORs for complete details.

  • Service A: Women’s Groups Business Skills Trainer/Facilitator
  • Service B: Metal Fabricator Trainer/Facilitator
  • Service C: Farming as a Business (FaaB) Trainer/Facilitator for Community Farming Program (CFP)

Your Quotation MUST clearly indicate the following:

  • Currency of offer – USD.
  • Number of days required for delivery
  • Validity of the Quotation – Should at least be 90 days if possible otherwise indicate your exact duration
  • A detailed breakdown of costs and payment schedule
  • Payment terms can be referenced in the TORs
  • Samaritan’s Purse South Sudan is not subject to VAT, therefore all Quotations should be exclusive of VAT costs.
  • Quotes must be stamped, signed and sent as a pdf/picture file Or printed and submitted in a sealed envelope with the reference number clearly written on the sealed envelope.
  • Submit your quotation by email with subject name the reference number of this request for quotes or by physical submission in a sealed unmarked envelope with only the reference number of this request for quotes written on it.
  • The subject line of the email or the physical copy has to be the reference number of this request for quote.
  • Samaritan’s Purse South Sudan has the right to exclude any Quote that doesn’t meet all of the above.
  • Samaritan’s Purse South Sudan might request for samples to be provided when the Request For Quote period ends. Failure to submit samples by the RFQ end date (if samples are requested) is grounds for disqualification of the bid.

TERMS AND CONDITIONS:

Samaritan’s Purse accepts no responsibility and is under no obligation to reimburse applicants for the costs associated with preparation of their applications.

  • Samaritan’s Purse reserves the right to award the most qualified service provider (contractor) regardless of the lowest price submitted.
  • Payment is upon delivery and after preliminary verification of the services/items specified above.
  • Samaritan’s Purse reserves the right to award to more than one bidder or to reject all applicants and cancel the solicitation at any time.

Quotations will be REJECTED if:

  • Submitted after the RFQ deadline.
  • Submitted separately to any other party.
  • Any coercive behaviour is suspected.

All bids are received directly by the Head of the department. It is not possible to influence the decision or outcome. No individual or group can influence decision making.

Questions?

If you have any questions or need further clarifications on this RFQ, please email: [email protected] copying [email protected] and [email protected]