Programme Associate, Port Moresby, Papua New Guinea, G6

UNDP Careers

Job Description

The Position:

The Programme Associate is responsible for providing programme support services ensuring high quality, accuracy and consistency of work.

You will help strengthen the program support unit, enhance the quality of our program delivery, monitoring, reporting and engagement with our Implementing Partners. You will work in close collaboration with the programme and operations staff, exchanging information and supporting smooth and integrated delivery of programme and operations interventions. You will report directly to the UNFPA Chief Technical Advisor .

How You Can Make a Difference

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every UNFPA is the lead UN agency for reproductive health and rights and delivers a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need principled and ethical staff, who embody human rights norms and standards, and who will defend them courageously and with full conviction; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose

You will be responsible for delivering quality programme support services to both the Country Office staff and external clients, mastering all relevant rules, guidelines and processes, and applying established systems and procedures. You will be expected to demonstrate strong client and results orientation in service of the country programme.

You will assist in the creation of substantive knowledge by compiling, synthesizing and analyzing information relevant to sexual and reproductive health, population and development, youth and gender issues.

You Would Be Responsible For

  • Programme planning and coordination support
  • As part of the Programme Support Unit, a ssist in the coordination and review of programme planning and preparation of work plans ; Participate in the preparation of annual and quarterly project work plans, and arrange for relevant work planning meetings within the office staff and with counterparts
  • Compile, summarize, and present basic information and data on the country programme, specific projects, work plans and related topics.
  • Facilitate preparation of quarterly implementing partners ’ collegial programme/project review meetings, draft minutes of meetings, review of FACE f orms, work plan progress reports , transaction list and provide any other necessary logistical support to such activities;
  • Participate in monitoring visits to programme/project sites, when required, as well as after-action review meetings with project closure , and verify programme/project assets annually.
  • Financial management support
  • Assist in the preparation of budget revisions based on approved work plans and justifications, and monitor project budgetary commitments;
  • Generate the required financial reports in a timely manner;
  • Check and examine various project financial reports for accuracy and consistency against approved budgets;
  • Take required actions on operational and financial closure of projects in line with UNFPA programming guidelines and NEX/HACT procedures.
  • Follow up with implementation partners for the timely submission of progress reports and Fund Authorization and Certificate of Expenditure (FACE) forms.
  • Administrative support
  • Ensure that all official documents are prepared and kept in the project files for retrieval and archiving.
  • Facilitate programme activities, or relevant missions, by arranging meeting schedules, coordinating logistical support, collecting reference documents, and maintaining records.
  • Prepare necessary documentation, minutes of meetings and notes to file for relevant transactions (e.g. grant agreements, services contracts).
  • Ensure facilitation of knowledge‐sharing between programme and operations.
  • Draft routine project related correspondence.
  • Provides information to missions, visitors and programme counterparts.
  • Carry out any other relevant activities and responsibilities as assigned by the supervisor and senior management.

Education

Qualifications and Experience:

Minimum High School Education. Diploma or Bachelor’s Degree in relevant field is an asset.

Knowledge And Experience

  • At least six (6) years of relevant experience in the public or private sector and programme development;
  • Previous experience with the UN an advantage
  • Knowledge of results-based management;
  • Knowledge of asset and financial management desirable
  • Ability to express clearly and concisely ideas and concepts in written and oral form;
  • Proficiency in current office software applications.

Languages

Fluency in English; knowledge of other official UN languages, preferably French and/or Spanish, is desirable.

Values

Required Competencies:

  • Exemplifying integrity,
  • Demonstrating commitment to UNFPA and the UN system,
  • Embracing cultural diversity,
  • Embracing change

Functional Competencies

  • Providing logistical support
  • Managing data
  • Managing documents, correspondence and reports
  • Managing information and work flow
  • Planning, organizing and multitasking

Core Competencies

  • Achieving results,
  • Being accountable,
  • Developing and applying professional expertise/business acumen,
  • Thinking analytically and strategically,
  • Working in teams/managing ourselves and our relationships,
  • Communicating for impact

UNFPA Work Environment

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA’s workforce – click here to learn more.

Disclaimer

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants’ bank accounts.

Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.

To apply for this job please visit estm.fa.em2.oraclecloud.com.