Project Associate BGSI

UNDP Careers

Job Description

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is the leading United Nations organization in fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP

The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life, as envisaged by 2030 Agenda for Sustainable Development. We are on the ground in more than 170 countries and territories, working with governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations. The United Nations Development Programme UNDP Indonesia Country Programme 2016- 2020 developed in partnership with the Indonesian Government addresses the unfinished business of the Millennium Development Goals and support national efforts to advance the 2030 Sustainable Development Agenda.

The programme contributes directly to MoH National Action Plan 2015-2019, objective 1) increasing the health status of society and; 2) increasing the responsiveness and protection to society towards social and financial risks related to health and Outcome 2 of the UNDP country Programme for Indonesia (2016-2020), which are aligned with the Indonesian Government Health Sector’s Objectives.

commitment to Universal Health Coverage, SDG3 Ensure healthy lives and promote wellbeing for all at all ages (target 3.8 in particular) and other Sustainable Development Goals. One of its efforts is to be involved in supporting the transformation of health technology in the Ministry of Health through Network Strengthening and the Bio Informatic Biomedical & Genome Science Initiative (BGSi).

BGSi is a new initiative of the Indonesian Ministry of Health (MOH). The initiative will act as a multi- institutional ecosystem that aims to support collaborative biomedical and genomic activities in Indonesia by leveraging strengths in technology and infrastructure including biobanking, data management, high throughput sequencing and bioinformatics.

The initiative aims to build a national asset established under the Indonesia Ministry of Health with two major focusses. First, to establish a national biobank focussed on six conditions (diabetes, cancer, stroke, tuberculosis, psoriasis, and rare/genetic diseases) which will store samples from participants where each sample will be connected to a registry that manages all information associated with the participant (demographic and clinical) and second, to generate Whole Genome Sequence information, for each of those participants, that will be curated in a national database. Samples and genomics information from healthy participants will also be collected and generated by this initiative. All samples and data will be made available to researchers nationally and internationally through BGSi.

The initiative will be organised around a headquarter facility located in Jakarta, housed in the MOH repository building and the historical Eijkman building, that will host the biobank and WGS labs respectively. BGSi HQ will manage the registry system and provide technical support for the Hubs and the entire ecosystem. A second and just as important part of the ecosystem is the hospitals (referred to as HUBs) where each HUB is in charge of managing activities related to recruitment, sample collection and tertiary analysis for the disease it has been assigned.

Therefore, UNDP needs 1 Project Associate who will be responsible to support the project implementation according to established SOP, to ensure the laboratory in BGSi HQ operates well, and to provide technical assistance or guidance for BGSi hubs.

The direct supervisor of this activities is BGSI Adviser. She/He will work closely with project team (FMTA, BGSI, and other projects in HEART related to Bio Informatic Biomedical & Genome Science Initiative), operations units, and programme staff in the office to provide support for of biomedical and genome science project implementation and to ensure adequate exchange of information.

Duties And Responsibilities

Support the project team to ensure effective project planning and implementation.

  • Compile and summarize information and data of samples in the Biobank of BGSi ecosystem for the requirements of BGSi project related to sequencing laboratory work plans, proposals on standard operational procedure of biobanking, and other specific project-related topics or issues.
  • Provide comprehensive support in all aspects of project implementation in accordance with the project documents, annual work plans, and other agreements related to biobanking and BGSi activities between cooperated hospitals, government institutions, tertiary institutions, responsible partners, and other relevant stakeholders. Ensure quality of delivery by consultants, beneficiaries, and contracted companies; and communicate findings to the supervisor.
  • Ensure compliance of project business processes with Biobanking and BGSi activities under the Ministry of health and Procedures and Standard Operating Procedures (SOP). When necessary, provide guidance to cooperated hospitals and project staff on business processes, administrative and other requirements and procedures.
  • Support mainstreaming gender equality in the project implementation, including in data collection and compilation. Prepare gender equality background materials for use in discussions, briefings, and correspondence.
  • Provide administrative and logistical support to ensure successful project delivery that includes organizing/coordinating sample storage in the Biobank of BGSi ecosystem, selecting appropriate samples, coordinating sample delivery, maintaining laboratory logistics, project records and files related to biobanking and BGSi activities, cooperating with team members, and supporting contracting activities.

Support partnerships and resource mobilization.

  • Establish and maintain contacts and cooperation with BGSi team, the cooperated hospitals under ministry of health, government institutions, tertiary institutions, partners, technology provider and other relevant stakeholders.
  • Provide support in updating the database of the relevant dashboard for BGSi team, cooperated hospital biobank under ministry of health and central biobank, and other stakeholders who are counterparts for the project.
  • Ensure regular communication and coordination with BGSi teams and cooperated hospitals, other partners, project counterparts, stakeholders, and beneficiaries; and develop and maintain effective mechanisms for integrating and responding to their feedback and insight.
  • Support creation of high-quality information and visibility of the project activities among the stakeholders; and ensure careful selection of communication tools and tailoring the messages to take into account the overall socio-political and development context in host countries.
  • Undertake horizon scanning and explore opportunities for resource mobilization in consultation with direct supervisor in cooperated hospitals and BGSi teams.

Provide support to the effective monitoring, evaluation, and reporting on progress of project implementation.

  • Support implementation of the project monitoring system for cooperated hospitals under the Ministry of Health related to BGSi activities, especially for biobanking and in alignment with its Monitoring and Evaluation framework to ensure effective information sharing, provision of feedback, and elaboration of high-quality progress reports.
  • Collect, analyze and present information for monitoring and evaluating project implementation against project targets and for audit purposes. Identify gaps in implementation and provide support in bridging those gaps in consultation with supervisor and partners.
  • Assist in the organization of field and study visits, missions, workshops, roundtables, and conferences within the project.
  • Assist in the implementation of effective risk management for the project of Biobanking in BGSi ecosystem and BGSi activities with a well-documented risk mitigation plan in place. Support monitoring of previously identified and emerging risks.
  • Regularly monitor expenditures and commitments against the project logistics, budget and relevant plans, and provide biobank and laboratory-related information to support project implementation. When necessary, recommend corrective actions and draft various correspondence concerning operations, and logistics issues.
  • Prepare and consolidate required project reports on a timely basis and in line with monitoring and reporting guidelines and donor requirements.

Support knowledge building, knowledge sharing and capacity building relevant to the assigned project.

  • Supervising and facilitating collaboration among hospitals and BGSi teams within the Biobanking business process in the BGSi ecosystem, including the coordination of sample delivery and receipt between Biobanks in the BGSi ecosystem.
  • Participate in training and organize briefings on internal procedures for the sample delivery, sample storage and other BGSi project staff. Provide support to other capacity building activities, including the design and delivery of samples, materials for workshops, or platforms that tap into the collective intelligence of communities and mobilize action.
  • Provide support in the dissemination and sharing of relevant data and lessons learned within BGSi ecosystem. Keep pulse on emerging best practices nationally, regionally, and internationally that relate to the work of the assigned project.
  • Make sound contributions to knowledge networks and communities of practice. Support compiling and systematizing project knowledge, samples delivery and storage system, biobank facility and tools as well as their wide distribution to stakeholders within BGSi ecosystem.

The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that:

  • Human rights and gender equality is prioritized as an ethical principle within all actions;
  • Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
  • Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
  • Differentiated needs of women and men are considered;
  • Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
  • Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies

Core competencies:

  • Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
  • Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
  • Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
  • Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
  • Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
  • Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
  • Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical Competencies

Business management

  • Digital Awareness and Literacy: Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed.
  • Working with Evidence and Data Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making
  • Monitoring: Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results

2030 Agenda: People

  • Health: Diagnostic capacity and procurement of laboratory equipment, consumables and reagents
  • Gender: Gender mainstreaming

Information Management & Technology

  • Data management & Analytics: Knowledge in data management, data sciences, ability to structure data, develop dashboard and visualization. Design data warehouses, data lakes or data platforms concepts. Familiarity with Machine leaning, natural language processing or generation and the use of artificial intelligence to support predictive analytics. CDMP or TOGAF9 or equivalent certification desirable

Education

Required Skills and Experience:

  • Secondary education is required.
  • University Degree (Bachelor´s degree) in management, information technology, public health or equivalent field will be given due consideration, but is not a requirement

Experience

  • Minimum 7 years (with secondary education) or 4 years (with bachelor’s degree) of progressively responsible in project management experience is required.
  • Experience in the project management, use of computers, office software packages (MS Word, Excel, etc.) and web- based management systems, and advanced knowledge of spreadsheet and database packages.
  • Good inter-personal skills;
  • Has excellent oral communication skills
  • Ability to work in a team
  • Strong analytical skills
  • Experience working with Government, or UN/UNDP procedure would be desirable
  • Experience and knowledge of project management processes
  • Experience in project implementation reporting
  • Experience and knowledge of monitoring and evaluation tools
  • Experience in resource mobilization
  • Experience in knowledge building, knowledge sharing and capacity building.
  • Experience in the field of development preferably in health

Required Languages

  • English and Bahasa Indonesia

Disclaimer

Important information for US Permanent Residents (‘Green Card’ holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant Information About UNDP Rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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