PROJECT COORDINATOR

International Volunteer Service for Development

Position: Project Coordinator

Country: Ukraine

Duty station: Dnipro with frequent travelling to project area

Start date: ASAP

Duration: 12 months

Report to: ProgrammeDesk officer

Supervision of: project staff

Context description

The war broke out in Ukraine in February 2022. Shortly after the outbreak of the conflict, VIS with the support of the Salesians Partner in Ukraine set up its emergency response from April 2022. Currently, the team in Ukraine is operating across two main operational hubs in Lviv for the West and in Dnipro for the East. All VIS interventions are embedded in a programmatic approach to respond to the multisectoral needs of the conflict-affected population, focusing on Protection, Education in Emergency, MHPSS, Health, Food Security and NFIs response serving internally displaced persons (IDPs), their host communities in areas of displacement, and with emergency humanitarian assistance in frontline. The project portfolio in Ukraine is supported by different donors and in line with its localization strategy, VIS works mainly in collaboration and coordination with the Salesians congregations and other partners across all oblasts of intervention. In the East main areas of intervention are: Dnipro, Donetsk, Zaporizhzhia.

General purpose of the position

S/he is responsible for overall development, management, planning, implementation, and monitoring of the project ensuring quality execution from inception to completion.

Collaborates with the Program Manager to define and plan project objectives and priorities in line with VIS strategic direction, identifying humanitarian needs, analyzing contextual and humanitarian issues, risks, constraints, and determining human and financial resource requirements. Coordinates the project components and ensures the delivery of quality and timely reports to the donor.

Main responsibilities and tasks

  • Co-ordinate all project phases, ensuring implementation in accordance with the established timetable.
  • Formulate key documents related to project implementation, including periodic implementation plans, dissemination materials and activity briefing notes.
  • Supervise internal staff and partners involved in the project, ensuring excellent collaboration and results.
  • Identify financial commitments necessary for project completion, respecting donor guidelines.
  • Monitor project expenditures to ensure they are in line with VIS and donor guidelines for accounting and financial reporting practices.
  • Oversee the collection of supporting documents for expenditure and ensure compliance with donor guidelines.
  • Supervise interim and final narrative and financial reporting, ensuring compliance with donor guidelines.
  • Develop and maintain relationships with stakeholders and representing VIS in relevant meetings with AICS in order to facilitate and maximize the coordination.
  • Ensuring that staff receive appropriate and adequate training by promoting capacity building of local staff.
  • Monitor, and review, in collaboration with the Security Advisor, the security of the area of operation on a regular basis, liaising as applicable with local authorities, other NGOs, INSO, the UNDSS or other relevant security bodies. Ensure that VIS Country Security Plan and SoPs are disseminated and in place. Report as appropriate, to the Desk Officer and the Security Advisor

Requirements

Knowledge and skills:

  • University degree in Political Sciences or International Relations or Humanitarian and International Cooperation Management/Development Studies or related field
  • Minimum 5 years of professional experience in management of humanitarian project/program, including financial management and logistics responsibilities.
  • Minimum 3 year experience in complex emergency settings and insecure countries
  • Strategic program development skills
  • Knowledge of Humanitarian Essentials, Sphere and Humanitarian Accountability Partnership (HAP) Standards and other international humanitarian guidelines and protocols.
  • Advanced planning, assessment, and analytical skills. Good report and proposal writing skills.
  • Strong working knowledge of English (spoken and written).
  • Analytical thinking, analysis capacity.
  • Strong interpersonal skills: communication, diplomatic skills, and problem-solving
  • Commitment to VIS and Salesians Partners value and principles.

Abilities and psychological attitude:

  • High relational skills at various levels
  • Stress management in complex environments.
  • Enthusiasm and willingness to continue activities already underway
  • Ability to work under pressure and in difficult and emergency contexts
  • Creativeness, open-mindedness, flexibility context adaption
  • Ability to work and interact permanently with religious counterparts

How to apply

To send the application fill out theform specifying the role: 2719 Project Coordinator UKR

we require the CV, motivation letter and References (at least 2 contacts).

Only profiles that meet the requirements will be contacted.


Deadline: 13-May-24