Senior HR Officer (Recruitment/Onboarding/Learning & Development)

International Rescue Committee

Background/IRC Summary:

The International Rescue Committee (IRC) is an international, independent humanitarian aid organization. Founded in 1933 at the request of Albert Einstein, the mission of the IRC is to help people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. The IRC is now at work in over 50 crisis-affected countries. The IRC has been responding to humanitarian crises in Europe since 2015 when we launched an emergency response to the peak in migration in Greece and relaunched operations in Serbia.

The IRC launched an emergency response to the escalation of the war in Ukraine in February 2022, working directly and with local partners to reach those most in need. Responding along the entire arc of the crisis, we are running activities targeting Ukrainian refugees in Poland, Moldova, Romania, Hungary, Slovakia, Czechia, and Bulgaria, as well as in Germany, Italy, Greece, and the UK.

The number of refugees remaining in Poland can be estimated at around 960 thousand. More than 40 percent of refugees from Ukraine in Poland are children and 65 percent are female. According to the latest protection profiling findings from Poland, 64 percent of the respondents plan to stay in Poland mainly due to safety reasons. To provide the best support to them, we work in different locations in Poland through diverse approaches: partner-led and joint IRC-partner interventions and activities led by the IRC in the frame of three programs: Economic Recovery and Development, Protection, and Education.

Job Overview:

The Senior HR Officer: Recruiting/Onboarding/Learning & Development is responsible for recruitment and onboarding processes in accordance with IRC policies and procedures.

The position reports to the HR Manager and works closely with the HR, other Operations teams and Program Teams to ensure effective and efficient recruitment services, onboarding and L&D programs to support program activities in Poland. If you are passionate about IRC’s mission, making a positive impact, and seeing an improvement in people’s work lives, join us!

Major Responsibilities:


  • Conducting end-to-end recruitment processes for IRC Poland.
  • Building & implementing recruitment strategy.
  • Gathering Hiring Managers’ requirements and creating recruitment plans best adjusted to the specific roles through RSM (Recruitment Strategy meetings).
  • Job posting on various platforms.
  • Processing candidates in the local recruitment system.
  • Building partnerships with local stakeholders.
  • Candidate search with the usage of IT tools (Social media, LinkedIn, job portals, etc.).
  • Building a pipeline of potential candidates.
  • Supporting Employee satisfaction & Candidate experience activities.
  • Preparing Recruitment Reports and Analytics.
  • Assist with other related activities as assigned.


  • Running ATC checks and gathering professional references through Skillsurvey.
  • Setting up the new hire’s email account .
  • Preparing documents necessary for the start of employment (medical referrals).
  • Scheduling all initial onboarding courses in person and online.
  • Maintaining and updating the onboarding new hire program on the Kaya platform.
  • Notifying hiring managers and new hires about the initial onboarding courses.
  • Meeting & greeting new staff and introducing new hires to the entire team.
  • Running presentation for New Hires and providing them guidance on different HR resources and procedures.

Learning & Development:

  • Creating goals for training and development initiatives.
  • Continuous improvement of the onboarding plan .
  • Introduction of L&D Framework for IRC Poland Country Program by recognizing the primary training needs, gaps in skills and abilities, and creating the organization-wide training strategy.
  • Program in alignment with the People & Culture (P&C) department and IRC’s Strategy 100.
  • Enhancing technology-enabling solutions, such as those offered in current HR platforms, or looking for new platforms.
  • Cooperation with Global Learning & Development team.
  • Providing managers, supervisors, and those involved in employee development with training and coaching.
  • Creating and maintaining corporate communications, including newsletters and intranet bulletin boards, to make sure staff members are aware of opportunities for training and development.
  • Conducting post-training evaluation and outcome research on all completed training.
  • Exemplifies the ideal organizational culture and ideas.
  • Effectively collaborates with other management personnel and the HR team.
  • Positively affecting senior management, who prioritize staff development as the organization’s goal.


  • Education Degree or professional certificate in Human Resources, Administration, or equivalent work experience.
  • Experience
  • Meaningful professional experience in recruitment and HR
  • Language: Fluent in Polish. Strong English proficiency highly preferred.
  • Functional knowledge, skills and ability:
  • Ability to build sourcing strategies and use various methods of Internet and social media research
  • Excellent communication skills
  • Analytical skills
  • Works collaboratively with team members to achieve results.
  • Relates and works well with people of different cultures, gender and backgrounds.
  • Ability to create a welcoming and comfortable environment during recruitment processes
  • Ability to work both independently and as part of a team
  • Able to respond rapidly to changing environments, yet remain productive and focused
  • Strong digital literacy (primarily Word, Excel, and Outlook)

Must have the right to work in Poland.

Standards for Professional Conduct

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way-Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
Promote and actively participate in initiatives and efforts to build team engagement, inclusion and cohesion in IRC Poland

Gender Equality

The IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols, and other supportive benefits and allowances.

Diversity and Inclusion

At the IRC, our diverse clients, partners, and staff have the power, voice, and agency to shape programs and operations. We actively work to end all forms of systemic discrimination and foster an inclusive working environment where everyone feels respected, heard, valued, and supported. The IRC is an Equal Opportunity Employer and considers all applicants based on merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability. The IRC encourages women to apply and work with us to reach the people most in need of humanitarian assistance, such as women, widows, and children. The IRC is committed to providing a decent and safe work environment that considers needs of women in the workplace, including through maternity leave and safety protocols.

How to apply

Deadline: 30 Apr 2024