International Rescue Committee
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 30 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure.
The IRC’s Global Surge Team (GST) is a roster of esteemed and highly qualified humanitarian professionals who deploy on short notice to non-emergency and emergency contexts to support the IRC’s mission. Members of the GST provide specialist support where talent is most needed for short-term deployments of up to three months. The GST is a flexible employment opportunity for staff, requiring members to be available for deployments only 50% of the year (with opportunities for additional deployments if incumbent is interested).
Major Responsibilities:
Under the direct supervision of the Deputy Director Emergency and Pharmaceutical Supply Chain, the Supply Chain Coordinator, Global Surge will be responsible for the following subject to an agreed Terms of Reference for each deployment:
Planning:
• Proactively participate in BVA/ Project Cycle Meetings, including project design, project planning, project opening, project review, project close-out and project learning meetings to ensure that supply chain related issues are well articulated to all stakeholders and resolved for successful project delivery.
• Prepare and maintain procurement plans and develop/maintain country program sourcing strategy for all active and pipeline grants in collaboration with program Technical Coordinators and Managers.
Procurement:
Ensure:
• Compliance to IRC and donor policies for all goods and services procurement (including pharmaceuticals and medical equipment)
• In collaboration with the in-country GSC team(s) review and utilize the Procurement contracts (MPA, MSA) in place for the purchases of goods and services.
• The implementation of GSC procurement and contracting SOPs.
• The accuracy of GSC data collected; timely submission of required report(s) to advise the decision-making process.
• Disseminate through trainings the existing procurement process as well the procurement tools to all EU GSC team members.
• All required procurement documents are included in waivers request files (Purchase Requests, Market Surveys Proforma (3), ATC etc.)
• Management of all waivers with details of the specific procurement circumstances, including the country program leadership approval (CD, DDO) before its approval by either the RSCD or the CGSCO.
• The suppliers’ files prepared by the procurement team are historically documenting the supplier(s) performance feedback provided by the EHAU services requesters after the goods/services deliveries.
• For ad hoc procurement, the market surveys are required for value for money.
• The existence of segregations of duties in the procurement functions during the deployment.
• The program requirements for supplies of items and services are timely met.
• The Grant (s) procurement and distribution plans are developed, regularly reviewed and all related issues are timely resolved or raised in collaboration with leadership.
• The end-to-end procurement processes are conducted through the BvA tool.
• Any IRC procurement process deviations are identified, documented, and timely reported following the approved mechanism.
Inventory, Warehousing, Assets and Property:
Ensure:
• The implementation of the IRC inventory policies during the support for all Project Items (cycle count, reporting discrepancies, pharmaceutical quality assurance as well as cold chain policies where applicable).
• The grant inventory report is accurate, regularly produced, reviewed, and approved before the Grant closing date.
• The warehousing safety and security requirements are in place.
• The assets maintenance plans are in place as per IRC policies.
Logistics:
Ensure:
• The vehicle safety policies are in place, disseminated and followed by all vehicles users.
• Effective fuel consumption management tools are developed and in use.
• The fleet legal status (registration, licenses, insurance) are updated.
• The vehicle monthly reports are regularly issued, reviewed and used to inform the leadership strategic decision-making process.
• The vehicle movement planning and tracking tool(s) are in place.
• The driver management policy is developed and followed.
Learning and Development:
Ensure:
• Accurate staff development plans are developed based on the documented training needs assessment process, discussed with the unit leadership, approved and implemented.
• Each team members’ objectives are set following the organizational unit visions as well as operations context(s);
• Ensure all SC staff are trained to standard and sign the IRC code of conduct, conflict of interest following the SOPs recommendations.
• Ensure all counterparts who deal with supply chain processes are trained to standard.
Emergency Response (if needed):
• Provide technical oversight of all Supply Chain functions for emergency response.
• Ensure that processes follow IRC GSC standard operating procedures in all aspects as followed.
• Contribute to field leadership, be a voice for the supply chain team within the unit.
• Where applicable s/he will be sent to existing programs to gap fill or provide extra capacity to in country teams
Compliance and Ethics:
• Identify and set mitigation plan to handle Supply Chain risks, including identification of red flags, and implementing internal and external audit corrective action plans to ensure all supply chain activities are conducted in an ethical manner.
• Ensure compliance to IRC and donor policies in the procurement and distribution of program supplies and assets.
• Ensure that assessments of supply chain policies, procedures, controls, and performance is conducted and any deviations addressed in the country program where designated.
• Take lead in donor and IRC Internal Audit process of the SC department, develop and support implementation of post-audit corrective action plans and other improvement plans.
Requirements
• University degree, and advanced professional certification in Supply Chain Management (or equivalent work experience)
• 5 years of experience in managing humanitarian supply chain in multiple settings.
• Prior experience managing supply chain functions in large, sophisticated programs including NFI and drug distributions, international procurement, experience with USG, European, DFID and UN procurement regulations, and budget development and oversight.
• Proven experience developing and managing supply chain/logistics functions in an INGO, including in emergency/conflict areas.
• Demonstrated ability in sophisticated procurement and contract management, and strong financial management and budgeting skills.
• Demonstrated ability to develop and roll-out supply chain policy and SOPs.
• Demonstrated skills in building, training and mentoring new teams and establishing new operations, including strong ability to communicate and work effectively with senior management, operating and program staff and functions.
• Fluency in English. Excellent oral and written communication skills. Working knowledge of Arabic, French and/or Spanish strongly preferred.
• Experience in end-to-end health supply chain and medical Logistics advantageous.
• Experience in previous emergency contexts an advantage.
Standards of Professional Conduct: The IRC and IRC workers adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances
IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.
How to apply
https://rescue.csod.com/ux/ats/careersite/1/home/requisition/44822?c=rescue
To apply for this job please visit reliefweb.int.