Grants Manager – Mykolaiv – Ukraine – M/F

ALIMA in Ukraine

ALIMA started working in Ukraine in April 2022, following an exploratory mission which took place between March and May 2022 in Moldova and in the Mykolaivska Oblast. ALIMA has had a Coordination Office in Odessa and has been intervening in the Mykolaivska Oblast since June 2022. In December 2022, ALIMA extended its activities to the Khersonska Oblast, following the liberation and renewed access of the northern strip of the Oblast. ALIMA’s operational strategy revolves around a comprehensive needs analysis and robust collaboration and communication with local health authorities and district officials.

This approach ensures effective planning and implementation of ALIMA’s interventions, aligning them with the identified needs of the affected populations ALIMA’s activities focus on:

(a) the clinical management of cases through the deployment of a specialised mobile clinic in rural and isolated villages;

• The provision of mental health and psychosocial support (MHPSS) through a network of psychologists working on the mobile clinic and through a hotline;
• The support to hospitals and primary health centres through donations of medicines, medical supplies and medical equipment to ensure the continuity of care;
• The provision of specific support to the Berezanka hospital, through the deployment of an anesthesiologist who enables the continuation of surgical activities and carries out capacity building activities;
• Rehabilitation works of damaged and destroyed health facilities and;
• Capacity building activities on specific topics such as Sexual and Reproductive Health (SRH) and Mass Casualty Planning (MCP).

Since December 2022, ALIMA is also working on strengthening its activities through the setting up of community health workers networks in its areas of intervention Since the beginning of its intervention in the country, ALIMA has carried out more than 6,500 primary consultations, more than 7,500 specialised consultations and more than 1,500 MHPSS consultations; targeted more than 20 primary health centres and hospitals through donations of medicines, medical items and medical equipment; and has launched the rehabilitation of more than 10 health facilities in the Mykolaivska and Khersonska Oblasts. The mobile team has been instrumental in providing healthcare services in 38 villages, and more than 3,500 people have been reached by outreach activities ALIMA has been officially registered in Ukraine since September 1, 2022 and is fully operational in the country, already implementing activities in both aforementioned regions.

DONOR AND GRANTS DEPARTMENT

ALIMA’s programs are financed by different types of donors: institutional donors, United Nations agencies and private foundations. Among the organizations’ donors, we can name ECHO, BHA, the French Ministry of Foreign Affairs, the European Union, UNICEF, WFP or the Bill and Melinda Gates Foundation. ALIMA also carries out projects in consortium with international NGOs, other partners or research institutes.

Most of these donors and partners have representatives in the field, meaning that the relationship with them is built directly by ALIMA’s country offices. Project financing, and therefore fundraising, is the responsibility of the mission, with the support of the operations and support teams in Dakar.

An Operational Support Officer is present in each country, and all Operations Support Officers collaborate and form a team to contribute to the development of ALIMA and its projects. At headquarters, a dedicated department supports the operational teams in their relations with donors, particularly in monitoring calls for proposals, contractual follow-up, and official communication with the various donors.

This department is part of the Operations Department and is made up of an Institutional Funding Manager, and a Grants Referent for each geographical desk.

ALIMA also has a Development Department, based in Paris, Dakar, and New York, in charge of fundraising with private donors and foundations.

PROTECTION OF BENEFICIARIES AND COMMUNITY MEMBERS

Level 3: As part of his/her duties, the job holder will visit programs and come into contact with children and/or vulnerable adults. Therefore, a criminal record check or a certificate of good conduct will be required. In situations where the impossibility of providing a criminal record or a certificate of good conduct is found, a declaration of honor will be requested.

FUNCTIONAL AND HIERARCHICAL LINKS

Direct Line Manager: Head of Mission

Technical Referent: Desk Grants Manager

He/she collaborates with the other coordinators and the project teams.

MAIN MISSION

Under supervision of the Head of Mission, the Grants Manager is responsible for defining the funding strategy in line with ALIMA’s country action plan.

More specifically, he/she is responsible for mobilizing funding to implement projects. He/she maintains regular relations with donors, and actively searches for funding. He/she is responsible for drafting project proposals and reports to donors. He/she supports the monitoring of contractual donor indicators, in collaboration with the Project Coordinators and the Medical Coordinator.

• Defining and monitoring country financing strategy
• Maintaining relations with donors
• Fundraising
• Support for operational planning in line with donor priorities
• Production of concept notes and project proposals
• Disseminates key information on donor procedures, funding contracts and supports Project Coordinators in monitoring contractual requirements.
• Data monitoring to meet reporting requirements
• Ensure the production of accurate and analytical narrative reports within defined deadlines.
• Ensure contractual management of financing contracts
• Ensure the application of abuse prevention standards

EXPERIENCE AND SKILLS

Education

• Advanced degree (Master’s level or equivalent) related to the position (development studies, public health, international relations, project management…)

Experiences

• Proven professional experience of at least 3 years;
• Previous experience in the humanitarian field;
• Desired experience in case management in a context of population displacement;
• At least one year’s professional experience in reporting, project design and/or management, as well as field experience.

CONDITIONS

• Contract term: Contract under French law; contract length: 3 months (renewable, based on funding availability and performance)
• Position to be filled: ASAP
• Salary: depending on experience + per diem

ALIMA pays for:

• Travel costs between the expatriate’s country of origin and the mission location
• Accommodation costs
• Medical cover from the first day of the contract to a month after the date of departure from the mission country for the employee and his/her family
• Evacuation of the employee