Programme Management Associate (Assistant to the Fund Director)

Functional Responsibilities: 2. Communication and Information Management 3. Administrative and Logistics Support

• Secretarial Support
• Coordinate and prioritize the flow of correspondence to and from the Fund Director’s office.
• Receive, screen, and route correspondence requiring the Fund Director’s attention.
• Draft routine correspondence and meeting minutes related to the Fund Director’s work.
• Prepare and format materials, including correspondence, reports, and presentations.
• Track and follow up on action points from management meetings to ensure timely completion.
• Maintain a tracking system for tasks assigned by the Fund Director to team members and monitor progress.
• Organize and plan daily work to meet objectives effectively.
• Compose correspondence and justifications as required by the Fund Director on administrative matters.
• Research and provide background material in preparation for meetings attended by the FUND Director.
• Summarize key points from meetings, disseminate reports, and ensure necessary follow-up actions are taken.
• Maintain the Fund Director’s calendar of official engagements and coordinate appointments and commitments.
• Ensure smooth day-to-day functioning of the Fund Director’s office and act as a liaison in their absence.
• Establish and maintain an efficient electronic and hard-copy filing system for the Fund Director’s office, ensuring confidentiality.
• Coordinate travel arrangements and accommodations for the Fund Director in a timely manner.
• Organize meetings, appointments, and programmes for high-level visits as required.
• Ensure compliance with confidentiality protocols for documentation and information.
• Handle protocol-related tasks and liaise with relevant stakeholders for smooth coordination.
• Support the logistics and organization of workshops, meetings, and retreats led by the Fund Director.

Education/Experience/Language requirements:

Education

• Completion of secondary education is required.
• A first-level university degree (e.g. Bachelor) preferably in Business Administration, Social Sciences, Development Studies, Management or other relevant discipline is an asset and may be considered as a substitute for 4 years of work experience.

Experience

• Minimum six (6) years of relevant experience in general administration, logistics, operations support, programme/project management or coordination, or any other relevant field is required.
• Experience in coordinating with diverse clients or stakeholders is required.
• Experience working with the UN or international organizations is highly desirable.
• Experience in the usage of computers and office software packages (e.g. MS Office newer versions, Google Suite Applications) is required.

Language Requirements:

• Fluency in written and spoken English is required.
• Proficiency in other Myanmar languages is an asset.

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UNOPS embraces diversity and is committed to equal employment opportunities. Our workforce is made up of people from varied nationalities, cultures and races. They speak a range of languages and have different gender identities, sexual orientations, and abilities.
We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. Click apply and join us!

Remarks: Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process.