Accountant and Administrative Assistant

Job Overview:

We are seeking a qualified and motivated individual to join our team as an Accountant and Administrative Assistant. The successful candidate will play a crucial role in managing financial transactions, ensuring compliance with accounting standards, and providing administrative support to the organization.

Key Responsibilities:

Operation

• Maintain accurate and up-to-date financial records in accordance with accounting principles.
• Prepare financial statements, reports, and budgets for internal and external stakeholders.
• Collect UOSSM USA partners’ financial documents invoices and salary payment documents, ensure that they respected and followed UOSSM USA procedures according to the partnership agreement.
• Contributes towards the facilitation of the profession’s development in his or her area of responsibility.
• Conduct regular financial analysis and provide insights to support decision-making.
• Ensure compliance with local financial regulations and reporting requirements.
• Assist with developing and implementing internal controls to safeguard assets and ensure financial accuracy.
• Perform periodic control audits and report findings.
• Prepares any supporting documents asked for by internal or external auditors.

Grants Management

• Assist with managing donor grants, including budgeting, forecasting, and expenditure reporting.
• Ensure compliance with grant terms and conditions.
• Prepare grant applications and reports.

Other Duties

• Work with program teams to track project budgets and expenditures.
• Prepare presentations and reports on financial performance.
• Assist with other financial tasks as needed.

Administrative

• Provide administrative support to the team, including managing office supplies, scheduling meetings, and handling correspondence.
• Assist in organizing events, workshops, and conferences.
• Manage and maintain filing systems, both electronic and physical.
• Handle travel arrangements and accommodation for staff.
• Support in drafting and editing official documents, reports, and correspondence.

Communication and Collaboration

• Liaise with external partners, vendors, and government authorities as needed.
• Collaborate with team members to ensure smooth coordination between finance and administrative functions.
• Communicate effectively with internal and external stakeholders.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

• Minimum 2 years of experience working as an accountant, in a non-profit or international development organization.

• Proficient in accounting software (e.g., QuickBooks, Zoho)

• Strong organizational and multitasking skills.

• Excellent communication, interpersonal, and analytical skills.

• Ability to work independently and as part of a team.

• Fluency in English and Arabic (written and spoken) required.

• Attention to detail and a high level of accuracy.

• Working Environment: primarily on site, and potentially remotely; based on needs and circumstances (i.e., Amman office, program centers, working group, etc.).

• Working Hours: Working hours are from 8:00am to 5pm (may vary based on meetings and work conditions), Sunday to Thursday.

  Gross Salary: according to UOSSM USA salary scale