Alumni Relations Admin

Job Title: Alumni Relations Admin

Location: Hunter College, New York, NY

Position Type: Part-time

Reports to: Executive Director of Alumni Relations

Position Overview:

The College Assistant – Alumni Relations at Hunter College will play a key role in supporting our efforts to maintain and strengthen relationships with our alumni community. This individual will assist in managing alumni inquiries, updating data, coordinating event logistics, and drafting communications. The ideal candidate is organized, communicative, and detail-oriented.

Key Responsibilities:

Alumni Inbox Management:

• Respond to general alumni inquiries and connect alumni with relevant career services.
• Collect and update alumni contact information as needed.
• Track and fulfill library requests from alumni.
• Assist with registrar inquiries and collaborate with the registrar and archives to provide information for alumni relatives.
• Facilitate connections between alumni and their former classmates.

Data Entry:

• Update alumni constituent information in Raiser’s Edge database.
• Enter inquiries related to alumni cards, mentorship programs, and other requests.
• Sort and log responses to email invitations, marking inactive email addresses as needed.
• Input alumni survey responses and customize fields accordingly.
• Verify and update alumni email addresses and business information.

Gift and Material Preparation:

• Prepare and package alumni gifts and materials for mailers.
• Assist in organizing and distributing materials for various alumni events.

Event Support:

• Assist with alumni event preparation, including creating name tags, printing programs, and sourcing event-related photos.
• Help create posters, flyers, and other promotional materials as necessary.

Alumni Communications:

• Draft content for social media posts highlighting alumni events and achievements.
• Assist in drafting and editing content for class notes, alumni newsletters, website updates, and event invitations.

Qualifications:

• Current student or recent graduate (preferably in communications, marketing, or a related field).
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), with familiarity with Raiser’s Edge or similar database platforms a plus.
• Ability to work independently, manage multiple tasks, and meet deadlines.
• Knowledge of social media platforms and experience drafting content is preferred.
• Enthusiasm for engaging with alumni and supporting their connection to the college community.

Application Process:

Interested candidates should submit their resume and a brief cover letter explaining their

interest in the position to [email protected] with subject: Alumni Relations Admin. The position will remain open until filled.