Institute of International Education
Job Description:
The Institute of International Education (IIE) is hiring a
Coordinator, Fulbright Outreach, Events and Communications for our Fulbright
Strategic Communications and Initiatives team. We invite you to join a team
united by a single goal: to transform our interconnected world into a network
of more peaceful and equitable societies. IIE’s team members share a belief
that when education transcends borders, it opens minds, enabling people to go
beyond building connections to solving problems together.
Learn more about IIE, our culture and commitment to DEIA
here.
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Job Summary:
This position will work with the Fulbright Outreach, Events,
and Strategic Communications and Initiatives team. This position will work with
the Fulbright Program, the flagship international academic exchange program
sponsored by the United States Government.
The Coordinator provides financial, logistical and
administrative support to Fulbright Events, Outreach, and Strategic
Communications teams. These teams collaboratively support the recruitment of
Fulbright Program applicants, events and orientations for current Fulbright
participants, and the communication of the Fulbright Program’s impact to the
public. This position manages logistical and administrative arrangements,
processes payments, and reconciles financial records in support of the team.
The Coordinator maintains internal and external contact databases and supports
external communications by monitoring shared inboxes; and supports production
of newsletters, webinars and virtual events. This role supports procurement of
venues, development of promotional materials, and management of vendors. The
Coordinator travels to events as needed.
Essential Functions:
• Maintains
participant and stakeholder data in databases, spreadsheets, and on
websites.
• Processes
payments via IIE’s financial systems and reconciles financial expenses made to
corporate credit cards.
• Coordinates with
internal teams to arrange travel, per diem, and reimbursements for event
speakers and participants.
• Coordinates with
internal teams to manage procurement of hotels, restaurants, ground
transportation companies, cultural activities, and other vendors as necessary
for events, outreach, and communications projects.
• May make formal
presentations to participants on financial, logistical and administrative
aspects of the project; distributes prepaid cards, medical coverage and ensures
compliance with program requirements.
• Communicates
program policies and procedures via e-mail, telephone, and in person to
internal and external stakeholders.
• Troubleshoots
participant and project issues related to logistics, prepaid cards and medical
emergencies. Escalates issues as needed.
• Supports on-site
delivery of events, including conferences and trainings.
• Supports
development and production of digital and print content about the Fulbright
Program
Job Requirements:
Qualifications and Experience:
Education and Work Experience:
• Requires an
Associate’s degree and at least two years of related work experience.
Required Knowledge, Skills and Abilities:
• Good organization
skills with high attention to detail.
• Ability to work
on and prioritize multiple tasks.
• Ability to work
well under pressure and meet deadlines.
• Good written and
verbal communication skills.
• Intermediate
knowledge of Microsoft Office Suites.
• Basic
understanding and interest in finance and accounting principles and logistical
coordination.
• Ability to
interact with all levels of staff and external contacts; sensitive to cultural
differences when working with people from other cultures.
Salary and Benefits:
• Salary Range:
$50,039 – $57,007. A candidate’s salary is determined by various factors
including, but not limited to, relevant work experience, job-related knowledge,
skills, abilities, internal organizational equity, and geographic region.
• IIE offers a
robust suite of benefits to team members including medical, dental, and vision
plans, paid time off and holidays, student loan and tuition reimbursement
programs, professional development reimbursement program, retirement plans and
a family medical leave benefits. Please visit our careers page for further
details.
The Institute of International Education (“IIE”) has a
hybrid work environment that allows team members a combination of in-office
work and telework at any of the locations listed above.
Work Conditions & Physical Demands:
Essential functions are performed in a general office
setting with low noise. Job demands may require long periods of sitting;
telephone work and/or computer work, as well as interactions with other team
members and external stakeholders. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
IIE is an equal opportunity employer. All qualified
applicants will receive consideration for employment without regard to race,
color, religion, sex, sexual orientation, gender identity, national origin,
disability or veteran status.
How to Apply
https://iie.hua.hrsmart.com/hrsmart/ats/Posting/view/3696?jobs