Country Finance Coordinator – Jordan

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference

Job Title: Country Finance Coordinator

Code: 42-5485

Duty station: Amman, with visits to other field locations (Irbid, Karak)

Starting date: 01/05/2023

Contract duration: 8 months

Reporting to: Head of Mission

Supervision of: Finance Officer

Dependents: Family duty station

General context of the project

INTERSOS is an Italian humanitarian organization on the first line that works all over the world bringing assistance to people in danger victims of natural disasters and armed conflicts.

Following the conflict in the Syrian Arab Republic and the deterioration of the humanitarian situation which is negatively affecting also the neighboring countries, since 2012 INTERSOS has resumed the operations in the Middle East to contribute towards ensuring emergency relief and social protection assistance for the Syrian refugees fleeing their home in search of safety, with special focus on most vulnerable groups (children, women, elderly and persons with special needs).

Currently, INTERSOS Mission in Jordan responds to the needs of the Refugees Population and vulnerable Host Community. With a coordination office in Amman, the mission implements a program that focuses on general protection (with specific emphasis on GBV), cash-based intervention (CBIs) and basic needs.

General purpose of the position

The Country Finance Coordinator is responsible for the proper technical performance of all accounting-financial activities and all human resources activities of the mission and its projects. In this context, he/she ensures the correct and effective management of financial resources, in accordance with the Organization procedures​.

Main responsibilities and tasks

Finance control

• To assume responsibility for cash account administration, ensuring conformity to existing procedures; shortages or thefts must be reported, bearing the joint signature of both, the Country Finance Officer and the Head of Mission;
• To manage the bank accounts of the mission and provide the Regional Finance Coordinator with monthly bank statements and bank reconciliations;
• To update the economic and financial status of the mission and related-projects, in terms of expenses, appropriations, available cash and liquidity (Prima Nota);
• To update Jordan Mission Forecast and Recovery tool;
• To provide on weekly basis the updated economic and financial data (PN) to the Project Manager’s, the Head of Mission and Regional Finance Coordinator;

Budget preparation and control:

• To provide support to the Head of Mission in the drafting of new projects;
• To regularly check, in collaboration with the Project Managers and Head of Mission, the economic-financial performance of projects: final balance, expenditure excess, expenditure projections, and financial forecast;
• To ensure project expenses are reasonable, allocable, prudent and spend in accordance with INTERSOS and donors rules and regulations, and support annual auditing procedures;
• To prepare and verify, in cooperation with the Head of Mission, the trend of the general coordination’s budget and Recovery Cost File;
• To monitor the sustainability of coordination’s office and verify the correct distribution/allocation of the general coordination costs to the projects; to monitor the coordination and projects’ non-deductible costs;

Financial reporting and audit compliance

• To prepare the interim and final financial reports and submit them to the Regional Finance Coordinator for approval,
• To prepare and carry out the Audits conducted in the country, and for the transmission to the headquarter of all project documents to be audited in Italy;
• Ensure eligibility of all expenses;
• Ensure compliance with all INTERSOS and donors regulation related to Finance and Human Resources, and communicate it proactively with other departments;
• To ensures the correct filing of all projects’ data;
• To ensure the proper execution of goods, works and services procurement processes and conformity to INTERSOS and donors procedures;
• Ensure adequacy with Jordan ministries national reporting and accounting standards for INGOs,

Confidentiality and accountability

• Ensure maintaining high confidentiality of information, up to date documents, including processes and verification​

Required profile and experience

Education

Advanced university degree in finance, business administration, Economics or other related field

Professional Experience

Minimum of 3 years of relevant work experience in emergency and humanitarian, in field locations as well.

Professional Requirements

• Strong understanding of the humanitarian emergency operating context, the humanitarian system and its flexibility, donors and their high demanding, security and financial management in humanitarian context.
• Computer (excel) and admin/finance skills.
• Donor compliance and reporting.
• Highly able to keep confidentiality.
• Able to work independently.
• People Management and Leadership.
• Demonstrated leadership and interpersonal skills.
• Demonstrated experience in staff supervision.

Languages

• Fluency in English
• Knowledge of Italian and/or Arabic is an asset

How to apply

Interested candidates are invited to apply following the link below: https://www.intersos.org/posizioni-aperte/missioni/#intersosorg-vacancies/vacancy-details/63e0e67fd822a00011318ef2/

Please note that our application process is made of 3 quick steps: register (including your name, email, password and citizenship), sign-up and apply by attaching your CV in PDF format. Through the platform, candidates will be able to track their applications’ history with INTERSOS.

Please also mention the name, position and contact details of at least three references: two line managers and one HR referent. Family members are to be excluded.

Only short-listed candidates will be contacted for the first interview