Country Food Security and Livelihood (FSL) Program Manager

Polish Humanitarian Action - Polska Akcja Humanitarna

Polish Humanitarian Action (PAH) is currently looking for a Country Food Security and Livelihood Program Manager (this position is open for international applicants)

General information:
Organization: Polish Humanitarian Action (PAH), Warsaw-based international non-governmental organization with a representation office in Ukraine
Position: Country Food Security and Livelihood Program Manager
Location: Ukraine, Kyiv or Dnipro
Job terms: Full-time
Type of employment: Full time
Duration: 12 months
Starting date: ASAP

We strongly encourage qualified candidates to apply as soon as it is possible as the applications will be reviewed on rolling basis.

About PAH:
Polish Humanitarian Action (PAH) is an international non-governmental organization which since 1992 has been providing humanitarian and development help worldwide. So far, the interventions have been carried out in 51 different countries. By possessing long-standing expertise in the implementation of projects in Water, Sanitation and Hygiene, Food Security and Livelihoods, as well as Nutrition and Education, PAH concentrates its global activities on ensuring sustainable and stable development of regions suffering from the consequences of armed conflicts, natural disasters and other humanitarian crises.

PAH has been present in Ukraine since August 2014 delivering humanitarian aid to the most vulnerable of the conflict-affected population. PAH provides assistance to internally displaced people, elderly and single mothers, working in the sectors of Protection, WASH, MPCA, Food Security and Livelihoods. For more information, please refer to www.pah.org.pl

Position summary:

The Food Security and Livelihood (FSL) Manager will manage the current food and multi-purpose cash assistance projects and establish the livelihood and cash-based response sections. The FSL Manager will provide overall leadership and management of the multi-donor FSL programs on the country level. S/he will be responsible for the direct implementation of the program and will provide regular technical support and monitoring visits to all program areas to ensure that interventions take into account international best practices and appropriately meet the needs of the target communities. The FSL Manager will ensure work plans are in place and program progress is on track. This position is responsible for programmatic resource development and the overall strategic direction of FSL programs, including the later transition from emergency to longer-term programming.

ESSENTIAL RESPONSIBILITIES AND DUTIES

1.Program Management:

  • Overall supervision and successful implementation of the FSL program
  • Coordinate with other sectors and departments to ensure that synergies are in place and meaningful integration of sectors and complementarity of services.
  • Evaluate activity progress (implementation plans, action plans, on-track/off-track assessments etc.) and determine necessary actions to address potential delays and issues.
  • Participate in regular grant review meetings to monitor program progress, including indicator tracking and spending, and mitigate potential under/overspending.
  • Design and follow up on the projects’ procurement plans in close coordination with the logistics department.
  • Ensure all positions are filled, any vacancies are posted, and HR procedures are followed for new hires.
  • Draft and finalize relevant reports in collaboration with the Grants Manager; provide program reports that are timely and meet institutional donor requirements. The FSL Manager is ultimately responsible for all relevant donor reporting for the Programs.
  • Represent PAH at relevant stakeholder or coordination meetings, especially cluster meetings, and maintain a positive, continuous, and visible presence.
  • In collaboration with the Grants Manager, organize and lead program kick-off meetings, grant review meetings and grant closeout meetings and lead in developing and overseeing the PAH Project Implementation Tool.
  • Ensure compliance with Donor and PAH policies and procedures relevant to the program implementation.

2. Program Development:

  • Keep her/himself informed about the humanitarian needs of populations affected in Ukraine, and regularly share information with the Head of Programs.
  • Participate in the proposal development/budget modification process in consultation with the Grants Unit.
  • In coordination with the MEAL team, ensure a high-quality implementation and documentation of results and impact, including lessons learned, for FSL programming.
  • Contribute to the development of SOPs (program and operational), and ensure they are implemented in line with PAH and donor procedures.
  • Identify gaps and adjust programming to ensure PAH is meeting targets and being responsive to new FSL needs in the area.

3. Partnership:

  • In coordination with the partnership department, develop and maintain strategic relationships with local partners.
  • Act as program focal point for the coordination with the implementing partners.
  • Follow up on the partners’ workplans and ensure a successful implementation towards achieving the projects’ objectives and targets.
  • Provide a continuous review of the partners’ performance and implementation.
  • Review and provide structured feedback on the partners’ submitted reports.

4. Staff management:

  • Overall supervision of FSL program staff in Ukraine offices and regularly review work plans and implementation plans to ensure successful implementation of the project’s activities.
  • Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to perform in their positions successfully.
  • Supervise, train, and coach direct reports by developing clear and time-bound goals and objectives, following up on progress, providing regular and constructive feedback, conducting performance appraisals, and ensuring the direct definitions apply the same for their own direct reports.
  • Ensure that the capacity plan is in place and work closely with HR to identify and utilize training opportunities (internal and external) based on the needs.

6. Other duties:

  • Consistently and proactively monitor/assess the safety and security of field teams, promptly reporting concerns or incidents to Head of Programs and liaising with other external parties as required to maintain/enhance the security environment.
  • Other duties as assigned by the supervisor to enable and develop PAH programs.

This position will require a demonstrated ability to achieve results in a demanding and fast-paced environment.

The successful candidate will be selected based on the qualification requirements described below:

  • University Degree or equivalent in social work, social science, humanities or demonstrate strong comparable work experience in relevant sectors;
  • Minimum of five years of professional experience leading, managing, and implementing emergency response programs in FSL programming in a conflict setting;
  • Demonstrated experience in the management Food security, agriculture, livestock and value chain programs;
  • Good experience in the implementation of cash based response programs;
  • Program development experience with a focus on integrated programming;
  • Demonstrated background and knowledge of major humanitarian donors, particularly BHA, UNICEF, WHO, ECHO, UNOCHA and other development donors;
  • Excellent interpersonal, communication, public speaking, and strategic planning skills are required;
  • Fluent English speaking, writing, and comprehension skills are required;
  • Demonstrated ability to manage multiple priorities, deadlines, and tasks efficiently;
  • Strong budgeting and budget monitoring skills, including high proficiency with MS Excel;
  • Demonstrated experience in successfully managing a multicultural team and a commitment to capacity building;
  • Demonstrated experience in grant management, budgeting and proposal writing;
  • Previous experience in partnership with local organizations, providing capacity building, coaching, and collaborating on project design and implementation;
  • Previous experience supervising and managing a multi-disciplinary team in a cross-cultural setting;
  • Previous experience in emergency preparedness and response;
  • Demonstrated experience in capacity building and mentoring national staff;
  • Excellent time management skills and resourcefulness with strong attention to detail;
  • Demonstrated experience in upholding humanitarian principles and actively engaging the most vulnerable communities.

What PAH offers:

  • Work experience with professional and flexible international NGO, which is one of the largerst NGOs in the Central-Eastern Europe
  • Work in a dynamic and motivated team
  • Medical insurance

For expatriate Staff, PAH offers the following additional benefits:

  • Free accommodation
  • Flights covered at the beginning and at the end of the deployment
  • Annual leave of 26 working days and 5 additional days of free leave
  • Medical insurance (including Emergency Evacuation)
  • Psychological Support Package

How to apply

Please fill in your application online form and submit short resume (max. 2 pages) and cover letter in English no later than January 15th, 2024. Please note that only short-listed candidates will be notified.


Deadline: 15 Jan 2024