Deputy Field Coordinator for Program – UKRAINE

Employment terms

Location: Dnipro (with probable expanded geographical responsibilities to the east) or Vinnytsia -Ukraine

Duration:9 months subject to funding, from March 2023

Conditions: Salaried contract, gross monthly salary €2,300 to €2,800 depending on experience, monthly per diem €600, medical coverage of 100% + repatriation insurance + provident fund, accommodation, international and local transportation as part of the mission. No family duty station.

TGH has chosen a deliberately simple and transparent remuneration policy, accessible on our website www.trianglegh.org. The salary levels advertised in our job offers are set within the framework of the salary scale and are not open to negotiation.

TGH background

“Actor in a sustainable and shared solidarity”

Founded in 1994, TGH is a French international solidarity organization based in Lyon. The association designs and implements emergency, rehabilitation and development programs in the following sectors: water, hygiene and sanitation, civil engineering, food security and rural development, socio-educational and psychosocial. TGH is currently operating in 11 countries in Africa, Asia, Europe and the Middle East.

Context

On February 24, the Russian president announced a special military operation to demilitarize Ukraine. Minutes later, missiles/air raids hit all of Ukraine, including Kiev, shortly followed by a massive ground invasion from several directions, in a major escalation of the 2014 conflict and resulting in the siege of several major strategic Ukrainian cities such as Chernihiv, Kharkiv, Kherson, Kyiv, Mariupol, and Sumy. The Ukrainian president has since enacted martial law resulting in the general mobilization and management of the country by the military.

From September UAF (Ukrainian Armed Forces) pushed back the aggressor in the east and south of the country with the recapture of some strategical cities. Meanwhile, RF forces continued their offensive with strikes across Since October and the attack on the Kerch Bridge (08/10/2022) linking Crimea to Russia, reprisals have been unstoppable, mainly on public service infrastructures, notably power stations and water treatment and distribution stations in all the country’s major cities.

October 2022 saw an increase in the number of IDPs (+280,000 / +4.5%) growing from 6.2 M to 6.5 M) in the country and a movement of 450,000 (+7%) of those already IDP, most of them to or from the East of the country.

According to the humanitarian community, all the people living in Ukraine have been directly or indirectly affected by the conflict. Emergency humanitarian needs are varied and cut across all sectors.

The most pressing needs identified include:

• cash and access to financial support
• psychosocial support for a weakened mental health and limit the risk of irreversible
• medicines and medical supplies
• Shelter / NFI
• Winterization

Presentation of the mission

TGH is present in Ukraine since 2015. Established in Kramatorsk (East), TGH’s interventions were targeting the most vulnerable populations along the contact line employing traditional and innovative modalities as follows:

• Provision of electronic vouchers (e-vouchers for food, hygiene or dual-purpose e-vouchers), an innovative modality with application of mobile phones and web-money-based interface

• Cash for Work (rehabilitation or social work)

• PSS

• Documentation support (restoration or obtaining of official/legal documents)

• Provision of basic humanitarian assistance: food and hygiene kits, in Donestk, NGCA

In 2020, TGH has completed its intervention with an emergency Covid-19 response funded by UNICEF supporting healthcare, educational and social institutions and households of Donetsk and Luhansk oblasts (GCA) along the contact line with electronic vouchers for essential hygiene.

Following February 24th, TGH mobilized its teams on the ground and at headquarter to maintain its existing activities and develop an emergency response to meet the most immediate needs of the affected populations. To this end, TGH has quickly started various assistance program to cover the basic needs and respond to the psychological distress of the affected households and individuals. Up to this date, TGH is implementing 6 different projects, while others are under discussion. To implement these activities in the most affected areas of Ukraine, TGH has developed and reinforced the collaboration with local partners that are essential and take a crucial place in the global response.

Initially operational in Ukraine from Kramatorsk, the team has been relocated to Lviv where the coordination TGH’s office is. Lastly TGH opened 4 sub-offices, in Lviv, Vinnitsya, Cherkasy and Dnipro in order to be closer to the beneficiaries and ensure a proper implementation and follow up.

TGH is a member of the following Clusters and Working groups: Protection, Age and Disability Working Group (ADWG), Mental Health and Psychosocial Support Working Group (MHPSS WG), Food Security and Livelihoods Cluster (FSLC), Agriculture Working Group, Cash-based transfers Working Group (CBTWG) and WASH cluster.

Job description

Under the direct supervision of the Field Coordinator, the Deputy Field Coordinator for program (DFC-P) will assist the Field Coordinator in coordinating TGH’s programmes of the designated field who are working on Protection, Cash, WASH and shelter interventions. She/he will also assist with external coordination and representation. She/he will contribute to the capacity building of the projects’ team at field level and assist the Field Coordinator in ensuring the effective scale up in the area. She/he is directly managing the Multisector Activity Manager and Protection Managers.

The DFC-P will assist the Field Coordinator in leading the management of TGH’s programmes in the designated field, in particular:

Program management

• Responsible for the overall implementation of projects in the field office, effectively using the support of the Technical Heads of Program (HoP) at coordination level and operational support staff and ensuring coherence with TGH Ukraine’s national programme approach;
• Support and advise the Field Coordinator in developing strategic plans and organizational expansion in the field, by maintaining an overview of the humanitarian context locally;
• Organize regular program coordination meetings with his/her team to ensure effective, joint and coordinated response;
• Assist the Field Coordinator in ensuring that field office location projects and reports are delivered according to TGH and donors contractual requirements, within the agreed time scale and budget;.
• Ensure that relevant monthly follow up (MFU) reports are developed on the field level and submitted on time to the Field manager and Field Coordinator;
• Ensure the monitoring and follow-up tools are developed and well used from a programmatic and financial perspective;
• In coordination with the partnership field Officer, implements an appropriate partnership strategy, ensuring implementing partners are appropriately selected and assessed, that an appropriate capacity building plan is developed and locating fields where partners can build TGH capacity;
• Effectively using support services to undertake key activities and work alongside the Senior Program Coordinator and Head of Programs to ensure that all programme activities run smoothly;
• Ensure together with the Field Coordinator in designated field that TGH’s work is coordinated with efforts of other agencies and Government and take a leadership role within Interagency Coordination forums, ensuring the specific needs of population are being addressed;
• Take overall responsibility as Acting Field Coordinator when required by the Field Coordinator and Country Director/Deputy Country Director for Program.

Programme design, development and quality

• In close collaboration with the HoPs, help responding to opportunities to expand programmes/impact. Helping draft/development concept papers and proposals;
• Support the development/evolution of existing programmes, ensure program quality and synergy ;
• Ensure protection, accountability to beneficiaries and humanitarian principles are mainstreamed in all programmes;
• Coordinate with the MEAL Coordinator to ensure MEAL staff in the field are appropriately utilised to strengthen community engagement, analyse, data sharing and dissemination of lessons learned.

Staff management, mentorship and development

• Identify learning and training opportunities for program staff and partners and proactively work on the capacity building of all field staff;
• Ensure the program team recruitment, training and promotion as appropriate and ensure availability of appropriate professional development opportunities for staff;
• Manage the performance of all program staff in the field through effective use of the Performance Management System including the establishment of clear, measurable objectives, on-going feedback, periodic reviews and fair and unbiased evaluations;
• Comply with TGH policies and practices with respect to child safeguarding, PSEA, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.

External representation

• Respect all TGH values in cluster, field visits or in any relevant external events ;
• Liaise with local authorities, communities and other relevant stakeholders on project-related issues when required;
• Attend the regional coordination and clusters/subclusters meetings.

Tasks and responsibilities are subjected to modifications according to the needs.

Security, working and living conditions

In Dnipro, air alerts are daily, witnessed few explosions and strikes in the past period, and recently been facing unscheduled emergency electricity cuts.

However, travel on foot or by taxi is permitted in the city centre, and it is possible to go out to bars, restaurants… but there is a curfew in place from 11pm to 6am according to the martial law in force in the country. TGH team works in spacious and well-equipped offices with a shelter in the city centre, close to the Guest House where the expatriate are accommodated. Access to good internet connection in the offices and the guest house.

Despite the fluctuating security situation in Ukraine, the environment in Vinnytsia is relatively calm and travel on foot or by taxi is permitted in the city centre. It is possible to go out in bars, restaurants but there is a curfew in place from 11pm to 6am according to the martial law in force in the country. TGH team works in spacious and well-equipped offices in the city centres, relatively close to the guesthouse where the expatriate are accommodated. Access to good internet connection in the offices and GH.

Profile

• Substantial experience working with a humanitarian/ development organisation, including significant experience working at field level as Senior Project manager;
• University degree in protection or equivalent work experience;
• Skills and experience in project/programme implementation, monitoring, review and evaluation;
• Ability to coach, mentor and capacity build national team ;
• Solid experience in grant management, including budget holding and donor reporting;
• Ability to produce high quality reports ;
• Experience of working with partners and a participatory approach ;
• Fluency in written and spoken English and computer literate;
• Russian/Ukrainian language is an asset;
• High degree of flexibility, autonomy and initiative ;
• Very good communication skills.

How to apply

Please apply directly on TGH website: https://www.trianglegh.org/ActionHumanitaire/FR/RH/OffresEmploi/PP-Ukraine-JD-Deputy-Field-Coordinator-for-Program-02-2023.html