East Finance Manager

HI is engaged in supporting the Ukrainian population affected by the war: since February 28, two teams left for Ukraine and the neighboring countries to analyze the context, the security, and the needs.

To date, HI continues the implementation of its program in two countries, Ukraine and Moldova, with more than 20 expatriates and more than 50 employees recruited on the spot.

More than any other, HI ensures that humanitarian actions are inclusive, allowing the most vulnerable populations (people with disabilities, elderly, sick, injured) to have access to the help they need. With a focus on physical rehabilitation, psychosocial support, shelter, access to food, water, and sanitation, explosive remnants of war risk education, and advocacy.

With its Atlas Logistics Unit, HI also ensures the delivery of humanitarian aid in hard-to-reach areas in the East for all NGOs in need thanks to its shared transport and storage activities. For more information, visit our website HERE

We need you to support our field teams in deploying this massive emergency response. Your help can make a difference. Join us!

**Dnipro (**With potential visit to Poltava and Kharkiv)

The security situation in Dnepropetrovsk remains strong. Markets, restaurants, and cafes are open and life remains normal. From 22:00 to 6:00, there is a strict curfew as in the whole of Ukraine. In the last two months, there have been several ballistic missile attacks on the airport and military and logistics facilities on the periphery, but no impact on the city center. The nearest front line is 130 km away, completely out of reach of artillery or ground attacks. Hi, the staff in Dnepropetrovsk is currently sleeping in each room at the hotel. We opened an office a few minutes from the hotel. Within walking distance are at least 20/30 restaurants and cafes with a variety of quality dining styles, as well as a large public park and shopping center.

General mission :

The Finance Manager is responsible for leading the finance teams, ensuring compliance with HI’s standards and local rules in the finance field, financial strategy and steering and operational financial management within his/her area of responsibility.

Responsibility 1 : Ensures financial and budget management

• Supervises the drafting of budgets and verifies that HI’s funds are being used in an optimal manner in his area of responsibility.
• Ensures the accuracy and updating of financial information and coordinates the process of reporting and compiling financial information in accordance with the financial calendar.
• Produces the summary notes necessary for financial management and identifies risks. Supports budget holders with their financial steering.
• Analyses the financial aspects of partnership agreements and checks the accuracy and conformity of partners’ accounts and documentation before payment.

Responsibility 2 : Ensures accounts management

• • Is the focal person on accounting issues.
    – Ensures the accuracy and updating of accounts information and coordinates the process of reporting and compiling accounts information in accordance with the financial calendar.
    – Directs the development of all accounting processes under his or her responsibility, ensuring their compliance with the accounting reference framework (procedures, tools) and their incorporation into of the accounting information system (IS).
    – Consolidates, checks and validates all entries and documents for the monthly and annual closing of accounts, in particular bank reconciliations, justification of payable and receivable accounts and monitoring of fixed assets.
    – Ensures that applications for Value Added Tax (VAT) exemptions are filed and checks the declarations submitted to the authorities.
    – Represents HI externally with the Statutory Auditors and/or the authorities in charge of accounting and tax matters.
    – Ensures implementation of and compliance with procedure for archiving supporting documents, in particular by ensuring the quality of paper and digital supporting documents, and sends supporting documents (paper and digital format) to their final storage locations.
    – Provides the supporting documents asked for by internal or external auditors.

Responsibility 3 : Ensures the financial management of institutional funding in compliance with “donor” guidelines and contractual obligations

• Directs the drafting of funding proposals for institutional donors and the construction of funding schedules: – Supervises and accompanies the drafting of funding proposals and optimises the funding schedules (coverage of office and support costs); compiles and coordinates multi-programme proposals when the programme is the lead.
• Examines, alerts to and even negotiates the conditions of funding agreements before they are signed (payment dates and methods and financial reports, methods of justification of expenditure, exchange rates, audits , etc.). Ensures that these obligations are realistic and compatible with HI procedures.
• Controls the monitoring of expenditure against funding and reports to the budget holders. Monitors consumption rates, issues alerts in the event of a risk of non-compliance with the flexibility rules and anticipates slippage by preparing contractual amendments with his or her interlocutors.
• Supervises and coordinates the production and quality of financial reports for donors by checking compliance with donor guidelines.
• Ensures that donor payments are made or reminders sent and that line and functional managers are informed of delays in payments
• Ensures that information concerning donor contracts is entered in the FIS: donor budgets, cost-accounting and budget modifications, schedules, reports, etc.
• Coordinates responses to requests from internal and external auditors and ensures the successful conclusion of audits, defining any corrective actions to be implemented.

Responsibility 4 : Ensures cash-flow management

• Is the focal person on cash-flow issues.
• Examines, formalises and optimises requests for funds in order to ensure the availability of cash in cash boxes and bank accounts and meet the financial needs of the mission. Assists project managers in defining their cash-flow requirements.
• Ensures the provisioning of cash boxes, contributes to bank reconciliation operations, carries out cash box/safe inventories for monthly and annual closings.
• Provides any documents relating to cash management requested by internal and external auditors, as well as the documents required to meet banking compliance requirements within his or her area of responsibility. – Evaluates and provides means of payment adapted to the needs of the mission and ensures compliance with payment rules according to the defined thresholds.
• Oversees procedure for the security and storage of funds, including security thresholds, and proposes adaptations to the context if necessary.
• Ensures the completion of requests to open or close bank accounts on behalf of the organisation according to operational needs and the updating of bank signatories.
• Identifies exchange rate risks and puts measures in place to mitigate these risks.

Profile

Management skills (identical for all managers) Being capable of helping team members to progress: developing his/her staff‘s ability to work autonomously Knowing how to position oneself so things can move forward Knowing how to simplify and prioritise

Qualification: 4 years of study

Experience: 2 years of experience working in the financial field

Conditions

In HI, the conditions offered are up to your commitment and adapted to the context of your mission.

• Salary from 2848 € gross/month upon experience
• Perdiem: 527€ net/month – paid in the field;
• Hardship: 500 € net/month paid with your salary
• Paid leaves: 25 days per year;
• R&R: 5 days every 8 weeks => + possible transport/package support.
• Position: unaccompanied; Payment for travel costs (air ticket & visa)
• Housing: Collective took in charge by HI
• If you live in your home country: package local