Grants & Budget Manager

International Rescue Committee

The IRC’s Airbel Impact Lab designs, tests, and scales life-changing, cost-effective solutions for people affected by conflict and disaster. By applying deep technical expertise and field experience with a range of skills from the behavioural sciences, human-centered design, research, and multi-disciplinary problem-solving in humanitarian contexts, we work to develop breakthrough solutions that combine creativity and precision, flexibility and expertise, and a desire to think afresh with the experience and reputation of a large-scale implementing organization.

The Grants & Budget Manager will join Airbel’s operations team to help us deliver high-quality grants management across our portfolio. Reporting to the Grants & Partnerships Lead, you will work closely with Airbel technical and project leads, in-country and HQ grants staff, finance, and business development teams to ensure timely and accurate grant reporting, lead the proposal process for new grants, and ensure compliance with donor grant agreements. You will also support our business development and department planning through portfolio financial strategy and analysis, coordinating staffing allocations and helping us identify and resolve project risks.

Key Responsibilities:

  • Create proposal development workplans and coordinate inputs across HQ, country teams, and partners, work with technical leads to develop budgets for grant proposals, and ensure we are meeting donor compliance and IRC review processes.
  • Lead the effective setup and management of grants processes, including facilitating project review meetings, creation of procurement and spending plans with project leads, alignment of roles and responsibilities, and review and internal monitoring schedules.
  • Draft, review, and process sub-awards, develop relationships with sub-grant partners, and support partnerships during implementation.
  • Ensure the information management and filing system is up to date and maintained and all donor contractual documents, reports, and key correspondence are appropriately filed.
  • Support development and dissemination of guidance materials for effective grant management, providing orientation, training and support to colleagues.
  • Develop coding structure for awards that enable expense tracking to meet internal and donor reporting requirements. Set up and manage budgets in IRC’s financial management system.
  • Create spending plans and support expenditure according to projections. Hold monthly meetings with project teams to review expenditure and update spending plans.
  • Review, track, and analyze expenditures for assigned Airbel grants. Prepare and review Budget vs Actual reports on a monthly basis to ensure expenses are in line with grant requirements.
  • Populate and analyze financial dashboard for grants for both portfolio level meetings with program staff and reporting of spend progress and risks to Airbel senior management
  • Ensure that spending adheres to donor terms and conditions and IRC compliance policies throughout project implementation. Work with relevant Airbel and HQ-based finance staff to ensure accuracy of grant financial reports.
  • Maintain staff funding runway and track level of effort across awards for all staff within assigned portfolio to provide visibility on how staff are funded and identify funding gaps.
  • Coordinate with grants staff across other IRC departments and country programs to track and allocate Airbel staff funding in grants led by other units.

Demonstrated Skills and Competencies:

  • Minimum 3-4 years of related work experience in grants management or institutional project management.
  • Experience in supporting funding proposals for humanitarian/development projects from governmental, institutional and research-focused donors
  • Experience supporting complex grants and projects throughout implementation, including compliance, monitoring and reporting processes.
  • Excellent budget management skills including budget development, tracking expenses and developing spending plans; with high proficiency in Excel.
  • Experience of working with local partners, including monitoring and capacity building.
  • Excellent interpersonal and communication skills: able to effectively collaborate with a variety of people in a multi-cultural environment and across various time zones.
  • The ability to work independently and productively in a fast-paced environment.
  • Strong analytical problem-solving skills.
  • Fluency in English, both verbal and written is required.

Bonus if you also have:

  • Fluency in French, Spanish or Arabic.
  • Experience with large public funders (such as FCDO, USAID, SIDA, ECHO, etc.)

Working Environment: Standard office work environment. This role may require working remotely full or part time, and part time remote employees may be required to share workspace.


Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

US Benefits:

We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days (depending on role and tenure), medical insurance starting at $145 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare, childcare, and commuter costs, a 403b retirement savings plans with up to 4.5% immediately vested matching contribution, plus a 3-7% base IRC contribution (3 year vesting), disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

How to apply

Deadline: 22 Apr 2024