Head of Mission

Mission: Ukraine

Base: Kyiv

For the last 20 years, MAGNA has brought medical assistance to populations in danger in more than 15 countries. We deliver aide free of discrimination, giving priority to those in the most serious danger. MAGNA mission in Ukraine was opened in 2018 and our teams works across the whole country, specifically in areas of Kharkiv, Kherson and east.

Responsibilities

Overall objective

Being responsible for MAGNA operational response in the Mission. In collaboration with the operational cell, defining the mission operational strategy. Coordinating MAGNA program execution, identifying humanitarian challenges, representing MAGNA interests before third parties. Ensuring compliance to MAGNA ethical standards and policies as well as international and national laws and regulations, in order to realize organizational objectives and reach quality targets for the Mission.

Tasks and responsibilities

• Safety & Security: S/he is responsible for the safety & security of the mission.
• Programmes: S/he coordinates the teams and ensures that the programmes implemented on the mission are properly carried out. S/he also monitors needs and suggests new operations and development tracks for the mission.
• Human Resources: S/he ensures that the mission is adequately staffed and supervises the teams (defining objectives, follow-up).
• Logistical, administrative and financial monitoring: S/he ensures that logistical and administrative practices in place respect MAGNA procedures and formats and are in compliance with donors’ rules and regulations
• Medical and technical monitoring: S/he ensures that medical and technical practices respect MAGNA procedures and formats and are in compliance with MAGNA operational framework and policy.
• Representation: S/he represents the association in its relations with partners, donors,the media and different authorities.

Relations with Headquarters: S/he ensures that information is properly circulated between Headquarters and the field and ensures that due dates are respected.

Specific objectives and related activities

• Initiating and leading the mission-wide operational strategy; including country policy, annual plan, budget and policy frameworks. Leading the management team translating the strategic objectives into operational activities. Monitoring developments in MAGNA general policies and strategies and adapting the annual plan of the mission accordingly.
• Monitoring and analyzing the political, humanitarian and medical situation in the country and in the region. Identifying potential fields of intervention and determining response strategies.
• Representing MAGNA towards external actors (national authorities, NGO’s, donors, media, etc.) to create commitment and negotiate terms and conditions for field operations.
• Integrating an internal and external communication policy for the mission to advocate for change.
• Leading the implementation of medical-humanitarian activities in the mission.
• Evaluating the progress and outcomes of activities to ensure that objectives are achieved and reporting to Headquarters
• Being responsible for the planning and coordination of all human, material and financial resources to ensure the overall performance of the mission
• Leading the mission and its staff, providing a clear vision for the direction of the mission and bringing staff together across functional and geographical lines to achieve the mission’s objectives
• Managing, coaching and developing direct reports in line with human resource policies
• Implementing Human Resources-policy and ensuring that MAGNA acts as a responsible employer in terms of working conditions and reduction of security and health risks.
• Ensuring staff and management team are aware of mission strategies, ambitions and implementation plans
• Ensuring the internal and external flow of information.
• keeping staff and HQ informed and updated of context and security related issues.
• producing all required planning and program performance reports in line with the HQ reporting cycle.
• Being responsible for all security aspects of the mission.

Defining and ensuring the implementation of the security framework in the country, in order to ensure safety of staff and visitors across the mission

Profile

Required knowledge and skills

Professional experience

University degree. Particularly in medicine, public health or paramedical or the field of international relations is a plus.

• At least two years in relevant positions in humanitarian aid.
• Essential experience with MAGNA or other NGOs
• Essential working experience in developing countries.

Languages

Advanced English (C1 level). Russian or Ukrainian is a plus.

Conditions

A 1-year fixed-term MAGNA contract or volunteer agreement with a gross monthly salary between 2,810 to 3,035 euros based on your country of residence and experience.

Most costs associated with your assignment are covered, including transport (every 6 months to your country of domicile), visas, lodging and per diem (555 Eur). MAGNA also provides medical coverage and medical repatriation insurance.