HR & Admin Assistant (National Contract) (x2)

***Due to the urgency to fill this role, applications will be reviewed on a rolling basis. Kindly note that the position will be filled before the vacancy announcement is closed; therefore, early applications are encouraged.***

The Opportunity

To provide varied and complex HR&Admin assistance to the Country Office and work closely with the Logistics Team.

In order to be successful you will bring/have:

Required

* At least 1 year of experience in HR & Administration field;
* Bachelor’s degree in Social Sciences, Administrative Sciences, Economics, Business or related departments;
* Excellent interpersonal skills
* Excellent verbal and written communication skills in English (required) and Turkish
* Excellent skills in handling and advising on complex people management issues;
* Well-developed skills in HR and Admin side;
* Good attention to details;
* Good facilitation skills and ability to deliver induction briefing/training;
* Computer literate (including working knowledge of Microsoft Office) and ability to do internet based research
* Excellent attention to detail, organisational skills and discretion with confidential information
* Ability to work independently and proactively
* Proven ability to handle challenging work load

Desirable

* NGO / INGO experience is highly desired.

Key Areas of Responsibility:

Admin:
Providing administrative support to the Country Office:
* Preparing agendas and making arrangements for meetings for the Team (such as inductions, SMT meetings, important external meetings), including materials as required
* Prepare invitations, arrange reception and organise logistics for events (seminars, workshops etc) as needed
* Ensure that all office equipment and facilities work properly and comply with health and safety regulations
* Liaise with Government entities on administrative matters, if needed, such as residency permits as below
* Performing general admin duties such as photocopying, faxing, mailing, and filing
* Liaising with internal and external contacts eg suppliers
* Responsible for management and issuance of Identity Cards for all staff members
* To be in charge of all office equipment (printers, cartridges, projectors, fire extinguishers, fridge etc.) and facilities work properly and comply with health and safety regulations
* Keeping the tracking of Office sundries / stationary stock release

Travel and Visas:

* Preparing and coordinating travel arrangements for international/national staff and visitors
* Support international staff and visitors on invitation letters
* Follow-up on visas for international staff
* Support international staff with obtaining residency permits by helping them set up appointments and ensuring the have the necessary documentation and payment
* Book visitors/staff into hotels as necessary ensuring follow-up with invoicing and payment
Office Space/Accommodation/ Staffing needs:
* Work closely with the Logistics Team on the move to the new offices
* Help day to day running of the office.
* Support the international staff move to the guesthouses including allocation of rooms, ensuring accommodation is appropriately equipped as necessary, supporting utility payments, internet connections etc
* Support the longer term international staff in sourcing and set up of their accommodation (either for themselves/family or guesthouse depending on length of contract) and looking at short-term solutions when needed
* Responsible for managing the telephone credit for staff members’ mobile phones
* Invoicing and payment for electricity, water, utility, landline, and internet bills in addition to repair costs of the office and guest houses costs.
* Negotiate, finalise and monitor lease agreements for international staff in independent accommodation
* Support incoming staff’s logistical needs (shipping, relocation etc)
* Provide written translation of documents and materials and verbal translation, as needed
* Complete other ad-hoc duties as reasonably requested by the line manager.
* Make a list of missing items in the office and in the store for stationary, sundries, and IT supplies.

Human Resources:

Event management
* Being focal point to arrange staff wellbeing activities.
HR support
* Update all trackers regularly (leave requests, timesheets, databases etc.)
* Support staff induction process and maintain an induction database.
* Ensuring all employee personnel files are complete and accurate in coordination with HR team.
* Ensure the Performance development files are collected and uploaded to system quarterly based.
* Coordinate with Admin for the arrival of new staff.
* Support staff with visa applications.
* When requested by supervisor, liaise with all field offices on issues related to HR
* Assist and promote employee understanding and adherence to personnel policies.
* Ensure JP are completed for all staff.
* Support the team and staff for any HR related issue when requested
Recruitment
* Support Talent Acquisition Coordinator to arrange test & schedule interviews for the candidates.
* Support TA Coordinator on compliance check process.
* Support HR team on Learning and Development activities for the staff.
Other
* Other projects as defined by the Line Manager.
* Be prepared to varying day to day activities and work pattern/hours in humanitarian response situations.
* Position holder may be required to outside of normal duties and working hours during emergency responses.

We offer a competitive package in the context of the sector at the pay-grade of the position, transportation allowance as per relevant internal policy and 20 days of annual leave per year.

Position holder will be based in Gaziantep, therefore legal right to work in Turkey is necessary at the time of applicaton.

The Organisation
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:
* No child dies from preventable causes before their 5th birthday
* All children learn from a quality basic education and that,
* Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

Save the Children is committed to create a truly inclusive, effective and representative organisational culture, encouraging equity and diversity among its employees and eliminating discrimination. Having a diverse profile of employees, different age groups, backgrounds, cultures, gender identities and expressions, sexual orientation etc., including a range of different experiences and capabilities helps us understand, represent and serve children better. Therefore all qualified applicants will receive equal consideration for employment without regard to race, religion, gender, gender identity or expression, sexual orientation, disability, or age.

Application Information:
Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/careers

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.