World Food Programme
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
About Wfp
The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.
WHY JOIN WFP?
- WFP is a 2020 Nobel Peace Prize Laureate.
- WFP offers a highly inclusive, diverse, and multicultural working environment.
- WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
- A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
- We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
ORGANIZATIONAL CONTEXT
This job is based in Maputo, Mozambique Country Office (CO), and the job holder reports to an HR Officer or the designate.
At this level, job holders are expected to use initiative and knowledge within HR Operations (Payroll, Contract Management, and Benefits & Entitlements) independently. Take responsibility for the completion of a full range of HR activities requiring some interpretation of standard guidelines and practices and respond to queries with general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. The job holder is expected to manage resources and coach and coordinate a team of support staff.
Job Purpose
To deliver a full range of HR support services to ensure accurate implementation of WFP policies and procedures and facilitate the effective
functioning of a client-focused and strategy-oriented HR services
KEY ACCOUNTABILITIES (not All-inclusive, Nor Exhaustive)
- Provide assistance on a wide range of complex HR queries and follow up actions, to ensure consistent and high-quality HR services are delivered to clients.
- Use HR management systems (Workday, SAP and PASport) for reviewing, entering and updating a variety of HR data such as appointment of new staff, dependents’ information, contract expiration, Payroll processing, staff benefits and entitlements, etc), ensuring compliance with the established deadlines and accuracy of HR data.
- Deliver workshops, trainings, and information sessions on a wide range of Payroll, Contract Management, and Benefits & Entitlements related topics.
- Analyse and respond to various internal and external queries, to ensure that clients are well-informed and that HR team activities are aligned with broader WFP objectives.
- Review and compile a variety of data on staff contractual conditions according to the WFP Staffing Framework, entitlements, performance and training requirements, workforce, etc., to support analysis and reporting needs for informed decision making.
- Allocate responsibilities and support on-the-job learning and development of junior support staff, to ensure they have adequate knowledge of HR systems and procedures required to perform their duties and subsequently can contribute to the provision of effective HR services.
- Prepare a range of complex HR documentation, such as employment contracts, transfer/separation letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines.
- Identify evolving needs of the organization and recommend changes in HR processes and procedures, to support improvements in HR services.
- Co-ordinate the maintenance of confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
- Any other task as required.
Qualifications And Experience
Education: Completion of secondary school education with a post-secondary certificate in Human Resources or other related functional area. First university degree in Human Resources, Business Administration, Organizational Psychology, or other related functional area is preferable.
Experience: At least 6 Years of related job experience.
Language: Fluency in both oral and written communication in English and Portuguese.
Desired Experiences For Entry Into The Role
- Six or more years of progressively responsible support work experience in human resources, including at least two years in operations management and staff entitlements.
- Experience in supervising and coordinating tasks of subordinates to be able to train and supervise junior staff members within the HR function.
- Ability to work with minimum supervision and use initiative to perform administrative tasks within broad WFP guidelines and standards.
- Ability to conduct basic analyses in order to generate periodic reports and make recommendations for further actions.
- Ability to build relationships with a variety of individuals across functions and outside WFP in order to effectively contribute to the functioning of the unit.
- Good communication skills and good understanding of HR principles and their application in
- order to respond to and resolve a range of HR queries.
- Has gained experience of HR Services operating standards across a range of international humanitarian contexts, preferably within the UN System.
Terms And Conditions
Type of contract: Fixed – Term, G6
Duty Station: Maputo
Duration: 12 months (renewable)
This position is open to Mozambican Nationals Only.
Female-qualified candidates are highly encouraged to apply.
Deadline For Applications
20th September 2024
Only Shortlisted Candidates will be Contacted
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at [email protected]. Our DEI team is here to ensure your full participation in our recruitment process.
NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
- We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
- Once your profile is completed, please apply, and submit your application.
- Please make sure you upload your professional CV in the English language
- Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
- Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
- Please contact us at [email protected] in case you face any challenges with submitting your application
- Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
To apply for this job please visit wd3.myworkdaysite.com.