Office Administrator

Convention against Torture Initiative (CTI)

Description

About Us:

Would you like to engage in work that positively impacts individuals and societies across the globe?

Join Geneva based Convention against of Torture Initiative (CTI) in our mission to achieve universal ratification and effective implementation of the UN Convention against Torture (UNCAT). 

CTI is looking for a motivated Office Administrator to join our team and contribute to our continued success.

Job Description:

We are seeking a highly organized and efficient Office Administrator to manage daily administrative tasks, perform basic accounting functions, act as a personal assistant to CTI’s Head of Secretariat, and provide overall support to our team. The ideal candidate will be proactive, detail-oriented, and able to multitask in a fast-paced environment.

This is a part-time position (40 % – 60 %) based in Geneva, Switzerland, with an immediate start date. Candidates must have the authorization to work in Switzerland.

The position will be for an initial period of 5 months, with a strong possibility for renewal/extension.

Key Responsibilities:

• • Office Administration:
  • Ensure the overall smooth running of the administrative aspects of the Office
  • Handle incoming and outgoing correspondence, including emails, phone calls, and mail
  • Coordinate and schedule meetings, appointments, and travel arrangements
  • Manage office supplies and inventory
  • Perform certain human resource tasks, such as supporting recruitment processes, on/off boarding staff members, maintaining employee records, tracking vacations, etc.
  • Organize and maintain office filing systems, both electronic and physical
  • Support senior management with entering into and maintaining service agreements
  • Support the team with basic duties to maintain CTI’s website and social media channels
  • Basic Accounting:
  • Perform bookkeeping tasks, including data entry, invoicing, and expense tracking
  • Reconcile accounts and prepare financial reports
  • Personal Assistant Duties:
  • Provide administrative support to senior management, and to perform key duties to support the Head of Secretariat
  • Manage calendars, prepare meeting agendas, and take minutes
  • Handle confidential information with discretion
  • Team Support:
  • Assist with the organization and coordination of company events and activities
  • Support team members with various administrative tasks and projects
  • Foster a positive and collaborative office environment

And other tasks to support the work of CTI.

Qualifications:

• • Proven experience as an Office Administrator, Administrative Assistant, or similar role
  • Excellent organizational and multitasking skills
  • Excellent knowledge of English
  • Strong communication and interpersonal skills
  • Ability to work independently and as part of a team
  • Basic accounting knowledge and experience with bookkeeping software
  • Proficient in MS Office (Word, Excel, Outlook, PowerPoint)
  • High level of discretion and confidentiality

Preferred Qualifications:

• • Associate’s or Bachelor’s degree in Business Administration or related field
  • Fluency in French (B2 or above) will be a distinct advantage

What We Offer:

• • Competitive salary and benefits package
  • Opportunity for professional growth and development
  • Positive and inclusive work environment

How to Apply:

If you are a dedicated professional with a passion for

administrative excellence and want to be part of a vibrant team, we encourage

you to apply. Please send the following to [email protected] with the

subject line “Office Administrator Application – [Your Name]”:

• • A cover letter explaining your motivation and suitability for this position;
  • A CV detailing relevant qualifications and experiences, as well as indicating your current location and work permit status for Geneva;
  • An indication of your earliest possible start date, and your preferred working arrangement (days/hours), given that this position is at 40%-60%.

Application Deadline: Wednesday 28th August, 2024