Office Manager & Procurement Specialist

About Palladium

Palladium is a global company working to design, develop and deliver positive impact on the lives and livelihoods of people around the globe; broaden access to health, water, power, and infrastructure; build enduring, sustainable, and transformative institutions and market systems to address global challenges; and conserve the natural world. We operate in over 90 countries and have a workforce of 3,000 talented, motivated, and diverse staff of all religions, races, languages, and gender identities.

Project Overview

The goal of the USAID Uzbekistan Market Systems Transformed (UMST) Activity is to enhance sustainable and inclusive economic growth by strengthening businesses and the business-enabling environment in targeted sectors, while addressing the barriers faced by women, youth, and underrepresented groups. This Activity has the following specific objectives:

• Objective 1: Reduced barriers to private sector growth in the ICT, tourism, and textiles sectors and green economy sub-sectors.
• Objective 2: Increased private sector investment and access to finance in the ICT, tourism, and textiles sectors and green economy sub-sectors.

Purpose of Position

Palladium seeks an Office Manager & Procurement Specialist to support the management of administration, logistics, procurement, operations, human resources, and security with the goal of ensuring that the Activity is implemented in accordance with USAID and Palladium rules, regulations, and procedures.

Duration

The USAID UMST Activity is projected for 5 years (September 30, 2023 to September 29, 2028).

Location

This position is located in Tashkent, Uzbekistan.

Reporting and Supervision

This position will report to the Director of Finance and Operations.

Responsibilities

Office Management

• Oversee office equipment, assets, IT, and facilities including rents, lease agreements, security, office utilities, and management of relationships with landlords and service providers.
• Coordinate the maintenance of up-to-date and accurate asset register(s).
• Manage Information and Communication Technology (ICT) staff and service providers.
• Coordinate with the Director of Finance and Operations and the Home Office on issuing and maintaining employment contracts and modifications for short-term consultants and staff.
• Maintain individual records with contracts, detailed scope of works, salary histories, etc. for local consultants and staff.
• All other duties deemed necessary.

Procurement Management

• Oversee regional travel and transportation requirements and arrangements.
• Oversee procurements, contract monitoring and maintenance, and tracking practices in close coordination with appropriate team members.
• Assist with identifying and securing meeting venues and logistics; assist with travel and transportation arrangements.
• Lead and oversee the development, management, and complete life cycle of a variety of possible procurement mechanisms, including but not limited to purchase orders and contracts.

Key Competencies Required

• Bachelor’s degree in Accounting, Business Management, or related fields.
• At least 5 years of work experience in broader administration management within an international organization, including office management, logistics, and procurement.
• Ability to manage and execute multiple concurrent tasks with minimal supervision.
• Excellent verbal and written communications skills.
• Knowledge of USG rules and regulations such as AIDARs, FARs, ADS, etc.
• Fluency in the English language and strong written and spoken communication skills.

Competencies Preferred

• Master’s degree in Accounting, Business Management, or related fields.

Application Deadline

This application will close on November 9, 2023.

Equity, Diversity & Inclusion – Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.

Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at [email protected] and we will be in touch to discuss.

Safeguarding – We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.