Operations Manager

 Operations Manager to oversee and coordinate various administrative, financial, operational, and development functions within our organization. This new position will play a crucial role in ensuring efficient business operations, financial management, grant & HR compliance, and supporting organizational development through fundraising, project management, and event coordination. The Operations Manager reports to the Executive Director.

Key Responsibilities:

• Development and Fundraising:
  • Manage the fundraising database (e.g., NEON), ensuring accurate donor records and maximizing its effectiveness for cultivation, solicitation, and stewardship of contributors, sponsors, and partners.
  • Collaborate with the development team to implement fundraising strategies and donor stewardship activities.
  • Assist in the planning and execution of fundraising events and campaigns.
  • Manage grant reporting processes, ensuring timely and accurate submissions.
  • Social media and website; communication coordination
• Project Management and Administrative Support:
  • Coordinate project management efforts across departments, ensuring timelines and deliverables are met.
  • Facilitate communication and collaboration among team members to achieve project goals.
  • Provide high-level administrative support for the ED, including managing calendars and communications, coordinating meetings, and ensuring efficient scheduling and prioritization.
  • Coordinate travel arrangements, meeting logistics, and special event planning.
  • Act as administrator for organizational systems such as NEON, Constant Contact, Survey Monkey, etc.
  • General organizational and administrative support as needed
  • Other duties as requested or assigned per the Executive Director 
• HR and Financial Functions:
  • Develop and assist with departmental budgets and capital budgets.
  • Manage HR functions including payroll, benefits administration, and staff onboarding/offboarding.
  • Oversee accounting data processing and monthly financial reporting.
  • Provide financial reporting support to the ED

Preferred Education and Experience: Seeking a highly organized, detail-oriented, self-starter to fill this new position on our 7-member team. Must be flexible, positive, and highly confidential.

Preferred Education and Experience:

• Proven experience in operations management, preferably in a nonprofit or similar organization.
• Strong knowledge of financial management, HR practices, and compliance requirements.
• Experience in fundraising, database management (NEON or similar), project management, and event coordination.
• Excellent organizational and leadership skills with the ability to multitask and prioritize.
• Exceptional communication and interpersonal skills.
• Bachelor’s degree in Non-profit Administration, Finance, Human Resources, or a related field preferred

Additional Requirements:

• Commitment to the organization’s mission and values.
• Must pass CORI and background checks
• Must have transportation and be available to work 5-6 weekends or evenings per year

Benefits Include Health insurance, vision insurance, retirement plan, paid holidays, and time off.

Interested applicants submit a cover letter and resume to [email protected]