Personal Assistant, Directorate, Humanitarian Response Division (HRD), Geneva, G-6

United Nations Population Fund

The Position:

The Personal Assistant post is located in the Humanitarian Response Division (HRD), based in Geneva. The Personal Assistant operates as the executive assistant to the Director of the Humanitarian Response Division. S/he maintains full confidentiality in all aspects of the work and serves the HRD front office management.

The position reports to the Director.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in Programme results.

Job Purpose:

The overall purpose of the Humanitarian Response Division (HRD) is to facilitate the delivery of the UNFPA mandate by leading emergency response and supporting humanitarian preparedness actions in increasingly complex humanitarian situations, within globally agreed frameworks (2030 Agenda, Grand Bargain Commitments, Sendai Framework, etc.). The HRD leads in leveraging and increasing effectiveness, efficiency and capacity of UNFPA staff and partners to scale up UNFPA’s role as a key global humanitarian leader. Through the Inter-Agency Standing Committee for Coordination of Humanitarian Assistance (IASC) and other associated entities, the HRD acts as a point of convergence on humanitarian activities, including policy, coordination, programming, advocacy, field capacity development, resource mobilization, innovation, partnerships, technical guidance and, crucially, thematic integration, ensuring complementarity between humanitarian and development action within the organization.

HRD advocates among humanitarian agencies to include sexual and reproductive health and rights needs and sexual and gender-based violence prevention and response needs and humanitarian concerns and specific needs of women, adolescents and young people into the overall humanitarian preparedness and response frameworks. The HRD facilitates the development of UNFPA capacities to prepare and respond to the emergencies and to ensure the Agency is well equipped to deal with the context of fragility and disaster risk reduction.

The Personal Assistant to the Director, HRD is the focal person for handling the Director’s daily agenda and in-house liaison, providing administrative and financial support to the HRD, as needed, as well as data and research assistance, including ensuring smooth functioning of the HRD front office. S/he works collaboratively with other work streams in HRD and covers for the Team Associate in her/his absence.

Knowledge and Experience:


Completion of secondary school education

Knowledge and Experience

  • 6 years of previous experience in administration.
  • Some experience in research assistance.
  • Previous experience in the UN an advantage.
  • Strong interpersonal and organizational skills.
  • Computer literacy – Word, Excel, Power-point, etc.
  • UN Clerical Examination is a requirement.
  • Candidates must have a valid work permit for the duty station.


  • Fluency in English is required. Working knowledge of other official UN languages an asset.

How to apply

Deadline: 17 Mar 2023