FAO
(i) Promotion of inclusive and sustainable agrifood systems to address food security and nutrition
(ii) Building resilience to climate change, agricultural threats and crisis;
(iii) Sustainable management of natural resources and environmental protection.
The position is located in Harare, Zimbabwe and the level is SC6.
Reporting Lines
The Procurement Assistant works under the overall supervision of the FAO Representative in Zimbabwe (FAOR) and direct supervision of the Procurement Officer. The incumbent operates independently and takes decisions on work priorities and exercises initiative for dealing with cases without precedents. Supervision received is focused on the quality of work outputs. He/ she provides guidance and advice to other office staff.
Technical Focus
Procurement of goods and services and quality assurance for Letters of Agreement in compliance with FAO’s rules and regulations.
Tasks And Responsibilities
The incumbent will perform the following duties:
- Prepare solicitation process, identifies method of solicitation, drafts tendering documents, identifies sourcing strategy and distributes invitations to tender, also using e-tendering system and supports bid/proposals evaluations while ensuring the solicitation process is fair, objective and transparent and that it follows the general principles, as set forth in the FAO Manual Section
- Undertake the buyer function in conformity with FAO’s rules and regulations
- Prepare a consolidated annual procurement plan for the office
- Advise requisitioning units on the full range of procurement issues, providing support and guidance at all stages of the procurement cycle, meeting objectives under tight deadlines.
- Prepare and present cases to the relevant Procurement Committees
- Undertake commercial evaluation of offers and prepare commercial evaluation summaries/tables
- Organize and participate in, as appropriate, local tender opening panels and the Local Procurement Committee (LPC).
- Issue timely Purchase Orders, Services Orders or Service Contracts as required
- Participate in conduction of site inspections, bidder’s conferences and contract negotiations.
- Coordinate with forwarding agents relating to custom clearance, packing, and shipment of goods and maintains logistics records of such procurement-related activities.
- Conduct market research to keep abreast of market developments; research and analyses statistical data and market reports on the world commodity situation, production patterns and availability of goods and services.
- Contribute to updating procurement policies and related tools, provides procurement reporting as well as clarification/information for auditing purposes.
- Ensure proper record-keeping of procurement activities in the Procurement Database and the Contracts Database
- Make initial determinations and recommendations concerning disputes or claims arising from contractual instruments or procurement processes
- Follow up the timely receipt of invoices for payment from suppliers after the delivery of goods and services
- Perform any other related duties as assigned.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
- University degree in Purchasing & Supply management, Supply chain and Logistics, Law, Business management/ administration, Economics, Accounting, or a related field.
- At least five (5) years’ experience in procurement related activities.
- Working knowledge (level C) of English.
- National of Zimbabwe or resident in the country with a valid work permit.
FAO Core Competencies
- Results Focus
- Teamwork
- Communication
- Building Effective Relationships
- Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
- Demonstrated knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for a diverse range of goods and services.
- Extent and relevance of experience in public sector procurement dealing with complex contractual issues including revising, drafting of contract, formulating options and proposing recommendations.
- Extent and relevance of experience in identifying clients’ procurement-related needs and in providing support and guidance from clients’ point of view.
- Demonstrated ability to draft complex documents in English is considered a strong asset.
Job Posting
19/Aug/2024
Closure Date
03/Sep/2024, 12:59:00 AM
Organizational Unit
FRZIM – FAO Representation in Zimbabwe
Job Type
Non-staff opportunities
Type of Requisition
PSA (Personal Services Agreement)
Grade Level
N/A
Primary Location
Zimbabwe-Harare
Duration
4 months (renewable)
Post Number
N/A
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
FAO seeks gender, geographical and linguistic diversity in order to best serve FAO Members in all regions.
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
To apply for this job please visit jobs.fao.org.