Project Management Support – Officer (Operations)

Functional Responsibilities:

Under the guidance and direct supervision of the Project Manager, the Project Management Support – Officer (Operations)’s roles and responsibilities will be as follows:

• Project Management
• Provide substantive inputs to assist the Project Manager in the preparation of project reports and documents,
• Assist the Project Manager in managing information flow, change control, risk register, and issue resolution by establishing document control procedures,
• Contribute to the dissemination and sharing of good practices and lessons learned in planning and knowledge-building,
• Assist the project manager in the preparation of project completion reports and ensure compliance with contractual obligations,
• Provide expertise in the use of UNOPS tools and techniques,
• Assist the project manager in the coordination with the host country’s government so that the project meets legal requirements promptly,
• Assist the Project Manager to liaise with relevant local authorities for regulatory compliance.
• Administration, Finance, Logistics
• Liaise with the UNOPS support service team for project-related administrative and operational matters such as payments, contract management, recruitment of personnel, procurement of goods and services, and assets management.
• Ensure all business processes are backed up by required supporting documents and maintain an effective records system
• Maintain and file all project financial documents for audit and review purposes
• Ensure accurate data entry into UNOPS ERP
• Assist the Project Manager in monitoring the project expenses and budget as per the work plan and financial rules and regulations.
• Assist the Project Manager in processing payments, advance payment requests, and prepare project budget revisions
• Assist the Project Manager in generating financial reports through the UNOPS ERP adopting financial controls and reporting guidelines
• Coordinate necessary meetings, communications, and reports with suppliers
• Notify the Project Manager of any financial shortfalls or overspending
• Responsible for asset and inventory management under the project
• Prepares applications for tax exemption for the arrival of international shipments

Education/Experience/Language requirements:

Education and certification

• First-level university degree (Bachelor’s or equivalent), preferably in Project Management, Business Administration, Finance, Accounting, Logistics, International Relations, or other relevant discipline, is required.
• An advanced university degree (Master’s or equivalent) or higher degree in the above-mentioned field is desirable and may substitute some of the required years of experience.
• Prince 2 Foundation Certification will be considered an asset.

Experience

• A minimum of two (2) years of relevant professional experience in providing administrative and project operational support in the areas of Administration, Finance, and Logistics.
• Experience with an international Organization and UN Agencies is an asset.
• Experience in the public sector in Kiribati is an asset.
• Knowledge of UNOPS/UN rules and regulations is preferred.
• Proficiency in using computers and Google Suite applications as well as web-based management systems is preferred.

Language Requirements

• Full working knowledge of English is required
• Working knowledge of another official UN Language is an asset

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UNOPS embraces diversity and is committed to equal employment opportunities. Our workforce is made up of people from varied nationalities, cultures and races. They speak a range of languages and have different gender identities, sexual orientations, and abilities.
We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. Click apply and join us!

Remarks: Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process.