Project Manager


Profile: Project Manager

Location: Lviv, Ukraine

Type of contract: a first 2 (two) month collaboration contract subject to verification of the achievement of specific objectives (these objectives will be agreed together with the Line Manager); a second collaboration contract of 2 months renewable, following the positive evaluation of the first two months of contract.

Deadline for submission: 28 August 2022 before midnight Kiev time

Starting date: ASAP

Gross Salary: to be defined according to the candidate’s profile

Direct supervision: Head of Operation

Coordination with: Finance Manager, CVA (Cash and Vouchers Assistance) and Protection WeWorld experts


Project management

  • Direct responsibility for the planning, implementation and management of project activities, ensuring accurate and timely reporting according to WeWorld (WW) and donor (OCHA) timeframes and formats
  • Develop, supervise and coordinate a project work plan, as well as detailed monthly activity plans (coordination with Head of Operation and CVA expert).
  • Implement approved project plan and track the progress of activities, ensure the collecting of program indicators and provide on-time internal status reports and external donor reports
  • Redact and supervise the production of monthly reports to the Head of Operation
  • Provide supervision, guidance, coordination and monitoring of WW and partner (L&D, Law and Democracy) project staff, ensuring clarity over project plans and priorities and encouraging effective teamwork
  • Facilitate regular staff meetings to ensure awareness of project objectives, and opportunity for feedback
  • Under the supervision of the Finance Manager of WW, manage the project budget and ensure all expenses are according to budget and meet WW standards with regard to financial management, including accountability and good governance

Specificities for the project

  • Supervise the selection and enrollment of the beneficiaries of the Multi-Purpose Cash Assistance (MPCA), according to the selection criteria, and in respect of the timeframes
  • In coordination with the Local Coordinator (L&D), ensure that all relevant information necessary for MPCA, AAP/PSEA are collected
  • In coordination with the Local Coordinator (L&D), process a de-duplication phase of beneficiaries, in coordination with other implementing partners in Lvivska Oblast of intervention and in respect of WW data protection policies
  • Supervise the cash transfer mechanism
  • In coordination with the CVA expert and the Protection expert, and the Local Coordinator (L&D), ensure that monitoring activities are timely implemented to collect information for project indicators (MPCA and AAP/PSEA)
  • In coordination with the Protection expert, ensure that the Feedback and Complaint mechanisms is in place and operational

Coordination and representation

  • Participate in relevant cluster meetings or working group or external meeting as required, representing WW and feeding back to the Head of Mission and to WW experts (CVA and Protection) on relevant issues
  • Develop and maintain appropriate, regular, transparent and supportive communication structures with the assigned project staff of WW and the partner, as well as other relevant stakeholders (e.g. beneficiaries, Collective centers managers and staff, Local Authorities officials, UN agencies and other NGOs), with the objective of ensuring good cooperation and partnership.

Qualifications, experience and skills

  • Degree on Social and Political Sciences, Economics, or equivalent (or equivalent);
  • Specific experience of managing emergency projects, with at least 2 years’ experience
  • Previous experience of UN funds managment
  • Excellent knowledge of the Ukrainian language
  • Fluent in written and spoken English
  • Ability to work under pressure and ability to develop and work within a team
  • Good knowledge of monitoring and evaluation
  • Experience of and commitment to working in general humanitarian projects context
  • Knowledge of institutional donors and experience of proposals
  • Good proposal writing skills including writing clear and well-argued assessment as well as excellent reporting skills
  • Excellent communication skills and ability to properly represent WeWorld externally
  • Strong influencing skills
  • The capacity and willingness to be extremely flexible and accommodating in difficult and sometimes insecure working circumstances

How to apply

Please attach your updated CV and Motivation Letter in English and send to hr.u[email protected], mentioning in the subject of the mail PM_UKR