International Institute for Sustainable Development
The International Institute for Sustainable Development (IISD) is an award-winning independent think tank working to accelerate solutions for a stable climate, sustainable resource management, and fair economies. Our work inspires better decisions and sparks meaningful action to help people and the planet thrive. We shine a light on what can be achieved when governments, businesses, non-profits, and communities come together. IISD’s staff of more than 120 people, plus over 150 associates and consultants, come from across the globe and from many disciplines. Our work affects lives in nearly 100 countries.
Position Background
The Project Manager will manage administrative and budget aspects of key projects for the Economic Law and Policy Program at IISD. They will coordinate and support on projects from the proposal stage, through implementation and donor reporting. The Project Manager will report to the Head of Operations, ELP.
Responsibilities
Planning and Monitoring:
- Plan and monitor timelines, milestones, delivery deadlines, and outputs using project management tools, and collaborate with team members to optimize systems.
- Develop, refine, and track project budgeting with the support of the project management and accounting teams.
Project Support:
- Support the identification and development of key program-wide best practices, tools, and processes.
- Develop strategic systems to improve effective planning, scheduling, and communication among and across projects.
- Foster robust project file management, documentation, and reporting procedures to support project teams.
- Promote continuous team-based learning opportunities to improve project management capacity, efficiency, and synergy.
Project Implementation and Donor Reporting:
- Support on projects from the proposal stage: work with project leads to issue budgets, translate them into the funder format, and provide any financial/corporate information requested.
- Liaise with funders to receive grant agreements and process them once received, liaise with the program’s financial analyst to collect authorized signatures.
- Assist in project implementation, including work plan and budget development and adjustment, communication with partners, contracting, evaluation, and reporting.
- Coordinate event planning, logistics, and team travel arrangements.
- Handle, allocate, and approve project expenses to the appropriate budget in accordance with IISD’s policies.
- Compile financial records and prepare funder reports of various project activities under supervision.
Required Skills
- Strong organizational and planning skills, including managing multiple tasks ranging in demand while working under tight deadlines.
- Computer and Internet skills, primarily related to the use of MS Office. In particular, excellent command of Excel. Previous experience working with dashboards is a strong asset.
- Basic knowledge/understanding of accounting principles, numbers oriented.
- Attention to detail, ability to work in compliance with accounting procedures, and a sense of confidentiality.
- Ability to forecast numbers and plan work, deliverables, and staff time.
- Ability to work as part of an international, geographically distributed team independently and with limited guidance.
- Excellent English-language skills, written and spoken (our working language is English). French or Spanish is desirable.
Qualifications
- Minimum 4+ years of experience working as a project manager/project support officer.
- Experience in development sector: not-for-profit, government, foundations.
- Experience in dealing with consulting and funding agreements.
- Experience in managing multi-year/multi-currency project budgets.
- High level of proficiency with Microsoft Excel and other project management tools.
- Bachelor’s or higher degree, preferably with a focus in economics, mathematics, sustainable development, or accounting.
- Experience working in fast-paced, multi-project environments.
- Good communications skills and the ability to work interactively with stakeholders from different contexts, countries, and backgrounds.
For more details on what we are looking for in our candidates, please refer to the IISD competencies on our website.
Deadline for receiving applications: Applications will be reviewed on a rolling basis until the ideal candidate is identified.
Employment Type: Full time
Salary: Salary commensurate with experience and location.
Start Date: ASAP
Closing Date: November 10 2022. The candidates will be reviewed on a rolling basis, until the closing date.
Location: Lisbon, Portugal/ UK/ Geneva
Employment in these locations will be done via local employment contracts.
Duration: indefinite
Application Procedure
All submissions must be in English. Accommodations for job applicants with disabilities are available on request.
Candidates Must Hold Appropriate Work Authorization for country of residence.
Applications will only be accepted through Bamboo HR.
Please include the following:
- A CV (no longer than two pages)
- A cover letter (one page)
- IISD Voluntary Self-Identification Questionnaire (optional)
Only those candidates we wish to interview will be contacted. Resumes will be kept on file for one year.
IISD has implemented a COVID-19 vaccination policy that requires employees who are required or choose to be at an office or participate in in-person team events or in-person meetings/events to be fully vaccinated. Anyone unable to be fully vaccinated, either because of a sincerely held religious belief or a medical condition or a disability that prevents them from being fully vaccinated, can request a reasonable accommodation.
IISD is committed to fostering a more equitable and sustainable world and welcomes candidates who uphold our values of diversity, equity, and inclusion. In addition, to correct the conditions of social injustice and disadvantage in employment around the world, we encourage candidates from historically marginalized groups, including women, Indigenous Peoples, people with disabilities, people from different racial and ethnic backgrounds, and those who identify themselves as 2SLGBTQIA+ to apply for this position. Preference will be given to the equity-deserving groups during the hiring process. We offer reasonable accommodations in our recruitment process and seek applicants’ advice on how best to accommodate their needs. Please self-identify and answer our employment equity questionnaire on our applicant tracking system when you apply.
How to apply
Application Procedure
All submissions must be in English. Accommodations for job applicants with disabilities are available on request.
Candidates Must Hold Appropriate Work Authorization for country of residence.
Applications will only be accepted through Bamboo HR.
UK remotely
https://iisd.bamboohr.com/careers/484?source=aWQ9MTE%3D
Portugal remotely
https://iisd.bamboohr.com/careers/485?source=aWQ9MTE%3D
Geneva
https://iisd.bamboohr.com/careers/486?source=aWQ9MTE%3D
Please include the following:
- A CV (no longer than two pages)
- A cover letter (one page)
- IISD Voluntary Self-Identification Questionnaire (optional)
Only those candidates we wish to interview will be contacted. Resumes will be kept on file for one year.
*Closing date: 10-Nov-22