Special Events Admin

Job Title: Special Events Admin

Location: Hunter College, New York, NY

Position Type: Part-Time (20 Hours a week)

Reports to: Director of Special Events and Operations

Position Overview:

The College Assistant – Special Events at Hunter College will provide vital support to the Special Events department in planning and executing successful school-wide events. This individual will be involved in coordinating event logistics, assisting with alumni communications, and ensuring the smooth operation of event preparations. The ideal candidate will be detail-oriented, proactive, and possess strong organizational and communication skills.

Key Responsibilities:

Event Logistics Support:

• Assist with the planning, coordination, and execution of alumni events, both in-person and virtual.
• Prepare and organize event materials, including name tags, programs, and signage.
• Assist with creating promotional materials such as flyers and posters for alumni events.

Event Communication:

• Draft content for event invitations, newsletters, and other communications.
• Help with event-specific emails, including RSVP confirmations, reminders, and post-event follow-ups.
• Maintain an up-to-date calendar of events and assist in tracking responses and engagement.

Data Entry & Alumni Management:

• Update and maintain alumni contact information in Raiser’s Edge or similar database platforms.
• Track event attendance.
• Assist in managing inquiries related to events and services.
• Help ensure accurate and timely event data entry, including RSVP lists and contact updates.

Gift & Material Preparation:

• Assist with preparing event-related materials and gifts.
• Ensure materials are ready for mailers and other event-related distributions.

Qualifications:

• Current student or recent graduate.
• Strong organizational skills with excellent attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong written and verbal communication skills.
• Knowledge of social media platforms and experience with content creation is a plus.

Application Process:

Interested candidates should submit their resume and a brief cover letter explaining their interest in the position to [email protected] with subject: Special Events Admin. The position will remain open until filled.