Website Danish Refugee Council
Who are we?
The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfilment of the wish to return home.
The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.
All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation.
About the job
The Supply Chain Manager will be responsible for the effective implementation of logistics/procurement systems and functions within geographical area of responsibility with a particular focus on compliance to the Operations Handbook.
Support logistics/procurement staff and functions in all DRC offices
Duties and Responsibilities
People Management
• Lead and manage the Logistics and procurement team (including people planning, performance, well-being and development)
Procurement Co-ordination
• Visit each procurement office to assess full compliance and implementation of Operations Handbook across DRC Türkiye country program (country office and all field offices)
• Review ITB (Restricted, National and International) documentation for further endorsement and approval and before advertising or inviting suppliers
• Provide remote support in ITB management (TOC report, technical analysis and contract award) as and when needed
• Compile monthly reports received from field offices to provide country procurement reports to relevant managers
• Organize procurement trainings for non-logistics staff, partner staff and small-scale refresher training for procurement staff
• Plan and organize regular supply chain training with relevant participants (supply chain, program, Human Resources and finance) to ensure agreed and uniform systems to be implemented
• Ensure implementation of audit recommendations relating to supply chain/procurement
• Visit and support partner organizations to enhance supply chain and logistics capacities
Fleet management
• Ensure compliance and implementation of Operations Handbook across DRC Türkiye country program (country office and all field offices)
• Provide monthly comprehensive country reports on fleet management (costs) to relevant managers
• Advise on any increase/improvement of fleet capacity in country
Asset Management
• Ensure compliance and implementation of Operations Handbook and DRC Dynamics across Türkiye country program (country office and all field offices)
• Provide monthly comprehensive country reports on Inventory/Assets to relevant managers
• Implement any available tools to improve the inventory management
• Provide guidance in disposal methods for unused or expired Asset with prior Donor/DRC Country director approval
Warehouse Management
• Ensure compliance and implementation of Operations Handbook across DRC Türkiye country program (country office and all field offices) where applicable
• Provide monthly comprehensive country report on warehouse inventory to relevant managers (list and stock value in hand)
• Provide guidance in disposal methods for unused or expired commodities with prior donor/DRC Country Director approval
DRC Dynamics ERP System
• Ensure proper application of ERP supply chain processes in the country office and area/base offices
• Apply reports and data analytics from ERP supply chain system to improve supply chain performance
As Manager, the post-holder is responsible for the following:
• Accountable for achieving DRC’s strategic goals and objectives within the area of responsibility
• Accountable for making significant decisions on what the unit does: its purpose, functions and role, and for making commitments and decisions that require the expenditure of significant unit resources.
• Accountable for people management of direct reports, generally at least 3 employees. This includes hiring & dismissing, objective setting, probation, performance appraisal, development of staff, managing performance, including poor performance, etc.
• Accountable for making sound decisions based on DRC policies, Minimum Operating Procedures, Standards, and the advice of technical experts in DRC
About you
To be successful in this role we expect you to have
Experience and technical competencies:
• Minimum 5 years of experience in humanitarian logistics management within the field of supply chain management, fleet management, asset management, and distribution support
• At least 5 years’ experience with people management
• Knowledge and experience of dealing with service providers and contractors’ management
• Good computer skills in MS Word & Excel, as well as experience working with an ERP system
• Experience with standard procurement procedures and documentation.
• Experience with construction and site project management
• Experience working in an (I)NGO
• Full professional proficiency in English
Education:
- Master’s degree or equivalent in relevant field or social science
- Certification in Humanitarian Logistics Supply Chain (desired if no academic degree)
Languages:
- Full professional proficiency in English
In this position, you are expected to demonstrate DRC’s five core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.
The Contract
Contract length: 1 year
Start date: As soon as possible
Duty station: Türkiye, Adana (with frequent travel to field)
Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Nationals; please refer to www.drc.org under Vacancies. This position will be placed at F1 band management.
How to apply
Application process
All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered. Please use the link below to submit your application:
Closing date for applications: 05 March 2023
Recruitment will go through rolling basis for the different applications as early as the first day of accepting them, which allows DRC to progress the recruitment whilst leaving the original advert live.
For further information about the Danish Refugee Council, please consult our website drc.ngo
Deadline: 5 Mar 2023