Internal Audit and Compliance Manager

Role Brief

Position: Internal Audit and Compliance Manager

Company: Brooke East Africa

Location: Nairobi

Presence: Kenya Office

Sector: Internal Audit and Compliance

Website: https://www.thebrooke.org/

Organizational Background

Brooke is an international animal welfare charity dedicated to improving the lives of working horses, donkeys and mules, operating in Africa, Asia, Latin America and the Middle East, reaching over two million working horses.

Brooke employs over 900 staff worldwide including; vets, animal welfare experts and development specialists.

Brooke works in various ways;

• With animals – Brooke relieves their suffering through treatment and education, and undertake research to improve their welfare.
• With owners – By working with owners Brooke addresses the most common and severe problems to ensure a healthier future.
• With Health Services – Working with local vets and other providers to improve the availability and quality of service of working animals.
• With Governments – Brookes advocates for local, national and international institutions to include the welfare of working equine animals in policy and implementation.

Organizational Values

Values

We are proud to be Brooke. We are resourceful, share new ideas and help each other succeed. Together we make change happen.

Vision

Our vision is of a world in which working horses, donkeys and mules are free from suffering and have a life worth living.

Mission

Our mission is to achieve immediate and lasting positive change to the lives of working horses, donkeys and mules and the communities that depend on them.

Our Beliefs

We believe all animals deserve dignity, respect, and compassion. We understand the relationship and partnerships between working horses, donkeys and mules and the people that depend on them

We believe a kinder, more compassionate world is possible; a world which truly recognises and values the interdependence between animals, humans, and the environment.

We believe that good animal welfare starts with people. We recognise that in order to achieve change at scale, we need to inspire compassion in others.

We believe that for positive change to be sustainable, people need to have the capability, motivation, and opportunity to realise progress.

We believe that by improving the welfare of working equids, we also contribute towards building resilient and thriving communities and a fairer, more just, world

Purpose of the Role:

The Internal Audit & Compliance manager will primarily be responsible for providing the Board of Directors with assurance on Brooke East Africa’s (including partners) risk management effectiveness, internal controls and governance processes by identifying and monitoring risks; regular reporting on mitigation actions taken against agreed actions; regular test of controls; Brooke compliance reviews; monitoring the implementation of policies and systems; independently appraising BEA`s financial, operational and information resources as per set policies, procedures and regulations.

Structure and Position of the role

Board

SLT CEO

Internal Audit and Compliance Manager

Key Responsibilities

1. Process audit/reviews:

• Conduct financial, regulatory, operational audit/reviews and compliance testing of Brooke policies and procedures to establish reliability and integrity of financial and operating information

2. Identify Operational Risks and test controls:

• Analyze risks in relation to each process reviewed and test the effectiveness of the control design and whether the controls are operating effectively.

3. Results Management and Implementation:

• Make recommendations on the systems, processes, operations, and procedures reviewed; follow up agreed actions with management.
• Conduct regular follow up of all open internal and external audit findings to ensure implementation by Brooke management.

4. Value for Money Monitoring:

• Conduct value for money audits both at the BEA HQ and the Partner projects.
• Provide recommendations on how economy, effectiveness and efficiency can be improved for better use of resources.

5. Donor Compliance:

• Assess BEA management’s appetite for compliance with donor contracts / agreements; and the impact on Brooke`s policies and procedures.

6. Review of IT:

• Assess the BEA’s IT Systems including the design and operating effectiveness of the automated, IT dependent manual controls and the effectiveness of the IT General Controls.

7. Build capacity of staff:

• Work with the management team to incorporate capacity building for staff in audit processes when gaps in compliance are identified.

8. Ad hoc Investigations:

• Investigate occurrences of indiscipline, fraud, embezzlement, waste and bring such occurrences to the attention of the BEA Senior Management & BOD.

9. Reporting:

• Prepare and submit timely monthly Internal Audit reports to the CEO bringing into his attention issues the management needs to act on
• Prepare report on special assignments given by the CEO to investigate
• Prepare timely quarterly internal audit report to the BOD highlighting work done, findings and relevant recommendations.

Person Specification

The skills, abilities, experience and knowledge outlined below provide a summary of what is required to carry out this job effectively. They also form the selection criteria on which the decision on who to appoint will be made. Please ensure that you show how you meet the criteria outlined below in your application.

Knowledge and experience

Essential

Desirable

1

Professional qualification

CPA (Finalist)/ ACCA/ CIA Member of Institute of Certified Public Accountants in good standing and;Member of Institute of Internal Auditors

2

A minimum of five years post qualification hands-on relevant experience in social/development sector, especially working with the foreign funded NGOs.

3

Candidate must have a strong grip on IFRS, GAAP and Internal auditing standards

4

He/she must be fluent in written and oral English and Kiswahili languages.

5

Knowledge of SAP or other ERP is desirable.

Skills and abilities

Essential

Desirable

1.

Demonstrated 5-year experience in undertaking a range of compliance activities, such as, risk management, audit, internal control systems and processes.

2

Demonstrated experience in developing and executing internal audit programs including fieldwork, reporting, review through to sign-off and completion.

3

Proven experience in contributing to the establishment, review and continuous improvement of compliance frameworks, policies, practices and processes.

4

Ability to manage and motivate self, work collaboratively in a team environment and across an organization, contribute to a culture of teamwork and take a shared responsibility for achieving results.

5

Proven effective written and verbal communication and presentation skills, including the ability to develop critical and complex reports and documentation and the provision of specialist advice on issues of a complex nature.

6

Knowledge of system based and risk-based auditing and use of computer assisted audit

7

Proven effective written and verbal communication and presentation skills, including the ability to develop critical and complex reports and documentation and the provision of specialist advice on issues of a complex nature.

8

Excellent attention to detail and investigative approach to work

This job description is a written statement of the key aspects of the above job. This document details the main responsibilities, tasks and includes a note of the skills, knowledge and experience required for a satisfactory level of performance. A job description is not intended to be an exhaustive account of all aspects of the duties involved. Revised Nov 2018.

How to apply

• All applications should be addressed to the undersigned on or before 6th January 2023, 00.00hrs.
• For consideration, please send your application to:
• Recruiting officer
• Brooke East Africa
• P.O. Box 43220 – 00100
• Nairobi, Kenya
• Or email: [email protected]

Only shortlisted candidates will be contacted.

• Brooke is an equal opportunity employer

• Professional Conduct: The Brooke East Africa staff must adhere to the values and principles outlined in Brooke way – Standards for Professional Conduct. These are Integrity, Accountability, Service and Equality.

• Gender Equality: Brooke East Africa is committed to gender equality in all positions. We offer benefits that provide an enabling environment for men and women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportivebenefits.

  Brooke East Africa considers all applicants based on merit without regard to race, ethnicity, sex, colour, national origin, religion, sexual orientation, age, marital status and disability.

• For further details regarding the organization, please visit: www.thebrooke.org