Sr. Human Resources Assistant (Benefits and Entitlements)

**Position Title: Sr. Human Resources Assistant (Benefits and Entitlements) Duty station: Manila (Global) Administrative Centre (MAC) Type of Appointment: Special Short Term-Ungraded Duration of Assignment: Six months Closing date: 30 October 2022 Salary: Php 58,000 per month net of taxes (All-inclusive Salary)

Context**

The Human Resources Administration Unit (HRAU), located in the Manila Human Resources Operations and Administrative Services (MHRO), is responsible for providing a full range of personnel support services relating to contract administration and entitlements and benefits to IOM staff in the Professional category and General Service staff in Headquarters (HQ).

Under the overall supervision of the Head, Human Resources Administration Unit and direct supervision of the National Human Resources Officer, the successful candidate is responsible for providing administrative and financial support services related to the human resources administration for staff in the Professional category in a specific Region and / or Headquarters based General Service Staff.

Core Functions / Responsibilities

• Provide information, documentation and guidance to staff members on relevant entitlements and benefits.
• Respond to staff queries via phone, Skype for Business or e-mail relating to relevant entitlements and benefits, for staff within the assigned Region/Area of responsibility.
• Verify and complete all administrative actions relating to relevant entitlements and benefits for all staff, within the assigned Region/Area of responsibility, as defined in the HRAU Transaction and Approval Matrix, within the defined service levels for each action.
• Review and process Education Grant advances and settlement claims in accordance with the Education Grant rules and regulations, ensuring only admissible expenses are approved for payment.
• Review and update accurately Human Resources master data in the Organization’s Enterprise Resource Planning (ERP) system, as required.
• Review and escalate complex cases or technical issues, if required, to the National Human Resources Officer for assistance with resolution.
• Verify and complete all staff actions which impact payroll and other benefits and entitlements, within the timelines defined by the Payroll Unit, to ensure timely and accurate payment of allowances.
• Monitor recurring actions and proactively follow up with staff members as required.
• Verify HR actions processed by Human Resources Assistants and submit for approval as defined in the HRAU Transaction and Approval Matrix.
• Perform other related duties as may be assigned.

Education

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field with four years of relevant professional experience; or,
• High School diploma with six years of relevant experience.

Experience

• Experience in Human Resources, Finance, Accounting and/or payroll administration.
• Experience using an ERP system.
• Experience in an international organization, non-government or government organisation, in a multi-cultural setting, is an advantage.
• Advanced knowledge of Microsoft Office.
• Knowledge of IOM/UN Human Resources, Finance and Administrative procedures and rules is an asset.
• Knowledge of SAP highly desirable.

How to apply

Interested candidates are invited to submit their applications by 30 October 2022 at the latest, referring to this advertisement.

For further information, please refer to: https://careersph.iom.int/vacancies/dr-0432022-dr-0432022-sr-human-resources-assistant-benefits-and-entitlements-ungraded#menu-how-to-apply

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.

Only shortlisted candidates will be contacted.